Title
Resolution to Add One Full-Time Equivalent Position for Deputy City Manager Classification to the City Manager’s Office Adopted Budget Staffing Allocation.
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends the City Council approve a resolution authorizing an additional Deputy City Manager position be added to the City Manager’s Office adopted budget staffing allocation. There is no additional funding allocation requested for Fiscal Year 2021-2022 due to salary savings from unfilled positions. Any funding allocation needed for Fiscal Year 2022-2023 will be included in the upcoming City’s mid-cycle budget update.
BACKGROUND
Following the March 26, 2022, City Council Planning Session, the City Manager was presented with the opportunity to reinstate the City’s former Deputy City Manager (DCM). Though the City currently has one DCM, the opportunity to add a DCM could not have been presented at a more perfect time. Like many private and public organizations, the City of San Leandro finds itself in one of the most difficult recruitment times in history. While there are many vacant positions being recruited for in the City, it is still difficult to obtain qualified staff to manage the growing list of complex special projects, Council priorities and community needs.
Analysis
There has been continuous feedback from the community and Council that it is important to have the necessary staffing levels to respond to community needs and council priorities. The City continues to use different recruitment strategies to obtain staff, yet recruitment continues to be challenging. Many projects have been delayed due to the shortage of necessary staff. The option of reinstating the prior DCM provides a unique opportunity to mitigate further project delays.
As defined by the job classification, the DCM performs highly responsible and complex professional administrative and analytical work to support the Office of the City Manager; provides leadership in policy formation and implementation of policies and procedures; promotes effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provides responsible staff assistance to the Assistant City Manager, City Manager and City Council. Listed below are specific initiative areas where the DCM will provide support.
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• Legislative platform • Community Police Oversight • Diversity, equity and inclusion • State Grants: Caltrans Single Point of Contact • Federal Grants: Disadvantaged Business Enterprise, Local inclusion policy • Administration of Facilities & Transportation Committee • Eden Road • Long Beach Restoration RFP |
• Memorial Park • Airport Noise Insulation Project • Neptune Assessment District • Project management of citywide and impact fee studies/updates • Heron Bay Maintenance Assessment District • Research related to projects like: • Decoy Cars • Animal Control |
The benefit of a DCM is to provide the City with a high-level employee that can be deployed throughout the City to fill staffing resource gaps for Council priorities and projects. Many of these projects take months if not years to see through from inception to completion. Without this additional support, projects such as those listed may continue to be delayed.
Reinstatement Rule VIII - Section 7 of the City’s Personnel Rules states “Upon the recommendation of the Human Resources Manager and City Manager, a permanent or probationary status employee who has resigned with a good record and no pending disciplinary actions may be reinstated within one (1) year of the effective date of his/her resignation, to a vacant position in the same or comparable class.”
Reinstating the City’s former DCM will provide much needed staff resources to focus on the renewed City Council priorities in the areas of solving increased accountability and safety within our community, investments in infrastructure, including significant improvements in City streets and facilities, implementation of a recently adopted climate action plan, and comprehensive community engagement and outreach.
Fiscal Impacts
The current fully funded cost for the reinstated DCM is $262,451. The cost of increasing the DCM count by one for Fiscal Year 2021-2022 is $43,742, which will be covered by salary savings, requiring no adjustment to the FY2021-2022 Adopted Budget.
Budget Authority
The Fiscal Year 2022-2023 appropriation request will be incorporated into the Fiscal Year 2022-2023 mid-cycle update.
ATTACHMENT(S)
Attachment(s) to Staff Report
• Attachment A - Resolution to add one full-time equivalent position for Deputy City Manager Classification to the City Manager’s Office Adopted Budget Staffing Allocation.
PREPARED BY: Fran Robustelli, City Manager