Title
Staff Report for a Resolution Accepting the Work for the Annual Overlay / Rehabilitation Project 2014-15, Project No. 2015.0050
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends acceptance of the work, filing of the Notice of Completion, and authorizing the City Manager to release the performance and payment bonds, and to release the maintenance bonds for the subject project upon successful completion of the one-year maintenance period.
BACKGROUND
This contract reconstructed a total of 1.26 lane miles of City roadways. Deteriorating asphalt concrete on the following residential streets was completely reconstructed as part of this project: Amherst Court, Dabner Street, Georgetown Avenue, Graham Way, Hannover Street, Sidney Avenue and Victor Avenue. The condition of these streets prior to the project was very poor and beyond repair so residents were very pleased with the finished roadway pavement.
The contract also included installation of speed cushions at 21 locations as part of the 2013-14 Neighborhood Traffic Calming Program. These speed cushions were approved by a majority of residents in accordance with the City’s Neighborhood Traffic Calming Program. Speed cushions were installed at the following locations: two (2) on Portola Drive (between Alvarado Street and Del Monte Way), three (3) on Bradrick Drive (between Washington Avenue and Martell Avenue), four (4) on Sybil Avenue (between Bancroft Avenue and Grand Avenue), six (6) on Wayne Avenue (between Gardner Street and Williams Street), and six (6) on Pacific Avenue (between Davis Street and Williams Street). Finally, five older pedestrian crosswalk curb ramps within the street reconstruction limits were updated to meet current accessibility requirements as part of this contract.
The street reconstructions consisted of installing new asphaltic concrete (AC) pavement sections on cement stabilized bases. This rehabilitation method costs significantly less than traditional road reconstruction methods due to reduced use of raw materials and reduced hauling cost. It is also environmentally friendly because pollution from vehicle emissions is reduced due to less truck hauling traffic.
Analysis
Construction is now complete and was performed in compliance with the contract documents.
Previous Actions
On May 21, 2015, by Resolution No. 2015-110, the City Council awarded a construction contract to Gallagher and Burk, Inc.
Applicable General Plan Policies
This action is consistent with Streets and Highways Goal No. 16 of the General Plan and Action Item 16.03: Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
Permits and/or Variances Granted
An encroachment permit from the California Department of Transportation was obtained for the work to replace ramps and paving at the southern end of Dabner Street at the intersection of Davis Street (Caltrans Highway 61).
Environmental Review
This project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301(c) - Existing Facilities. A CEQA Categorical Exemption for this project was filed with Alameda County on December 16, 2013.
Summary of Public Outreach Efforts
On May 7, 2015, this project was posted on the City’s website and advertised in the Daily Review as well as three other newspapers, whose circulation reflects the diversity of San Leandro. Notification of this bid opportunity was also sent to local Builders’ Exchanges as well as to contractors who registered with the City to be informed of bidding opportunities.
Fiscal Impacts
A summary of the contract with Gallagher and Burk, Inc. is as follows:
Original Contract: $1,012,665.00
Change Orders: $0
Total Contract Amount: $1,012,665.00
There were no change orders on this project; the final total contract amount is based on the final quantities for unit price bid items per the original bid.
The total project cost was approximately $1.34M, including design, construction management, inspection, and construction contingencies.
Budget Authority
This project was funded from the following appropriations:
• $835,966.00 from Measure B Streets and Roads in account No. 144-38-353 appropriated in the FY 2014-15 budget.
• $304,705.00 from Vehicle Registration Fees in Account No. 143-38-353 appropriated in the FY 2014-15 budget.
• $60,000.00 from Residential Street Set Aside in Account No. 142-38-357, appropriated in the FY 2013-14 budget.
• $20,600.00 from Neighborhood Traffic Calming Program in Account No. 120-28-167 which was included in the $50,000.00 originally appropriated in the FY 2014-15 budget.
• $136,950.00 from the Developer Fees for Street Improvements (DFSI) fund balance appropriated to Account No. 120-28-167, as per Resolution 2015-110.
ATTACHMENT
• Presentation poster of the street reconstruction process.
PREPARED BY: Mark Goralka, Associate Engineer, Engineering and Transportation Department