Title
Staff Report for a Resolution Approving of an Increase in Project Costs from $554,463.00 to $689,414.00 (an Increase of $134,951.00, or 24.3%) for the Annual Sidewalk Repair Program 2014-15; Project No. 2015.0060
Staffreport
SUMMARY AND RECOMMENDATIONS
This project provides for the removal and replacement of damaged concrete sidewalks, driveway approaches, curbs and gutters, and the installation of sidewalk curb ramps throughout the City.
Staff recommends that the City Council approve an increase in project costs from $554,463 to $689,414 (an increase of $134,951, or 24.3%) for the Annual Sidewalk Repair Program 2014-15 project.
BACKGROUND
In 2014, by Resolution No. 2014-117, the City Council awarded the construction contract for the subject project and authorized that the contract change orders may exceed 25%. The City Council also approved the maximum expenses on the subject project, including staff time, to be $554,463, which are the total funds appropriated for the project.
The project’s primary focus is to assist homeowners in making repairs to their sidewalk frontage, driveways, curbs and gutters and to install sidewalk curb ramps in select locations requested by users, as well as locations where curb ramps are absent. Property owners can request their sidewalk frontages be repaired at any reasonable time while the contract is active. Typically, there is increased interest from property owners once work on adjacent properties’ frontage is completed.
Concurrent with the construction of this Sidewalk Repair project, another project, the Annual Street Sealing 2014-15 project that also required installation of curb ramps began construction. The Annual Street Sealing 2014-15 project was required to construct curb ramps adjacent to streets scheduled for cape seals in order to comply with the Americans with Disabilities Act (ADA) requirements. At the time, the Sidewalk Repair project could conveniently construct the curb ramps in addition to constructing property owners’ requests.
Staff incorporated the curb ramps required on the Street Sealing project into the Sidewalk Repair project. This approach reduced overall project costs because the contract unit prices in the Sidewalk Repair project were very reasonable relative to the current market prices. The Street Sealing project had sufficient budget to pay for the work.
Analysis
The addition of the curb ramp work for the Street Sealing project utilized a considerable amount of the funds authorized for this contract. However, as the work was paid from the Street Sealing accounts, the sidewalk project still has unused appropriations which can be used to meet outstanding property owner requests for sidewalk repair.
There is currently a backlog of sidewalk repair requests. Expanding the expenditure limit for this contract allows the City to repair sidewalks quicker than would otherwise be possible and in doing so reduces pedestrian exposure to uneven sidewalks.
Previous Actions
• On November 3, by Resolution No. 2014-117, the City Council awarded the construction contract for the project to AJW Construction, provided authorization for change orders in excess of 25% of the contract award amount and limited the total expenditure on the project to $554,463.
Applicable General Plan Policies
Policy No. 14.07 - Pedestrian Environment; strive to achieve a more comfortable environment for pedestrians in all areas of San Leandro.
Environmental Review
This project is categorically exempt pursuant to subsection (c) of section 15301 of the CEQA Guidelines. A CEQA Categorical Exemption for this project was filed with Alameda County on August 21, 2014.
Fiscal Impacts
The total project costs, including staff time in design and construction management will be $689,414 and will be funded from the approved project funds listed below.
Budget Authority
Account No. Appropriation Dates & Resolution Amount
144-36-006 June 3, 2013; 13-273; FY 14-15 $125,208
144-38-006 June 3, 2013; 13-273; FY 14-15 $231,935
144-38-006 FY 13-14 Carryover $ 99,000
165-38-006 June 3, 2013; 13-273; FY 14-15 $ 27,000
150-36-005 June 3, 2013; 13-273; FY 14-15 $ 71,000
Subtotal - Sidewalk Repair Program Appropriations $554,143
Reimbursements to Sidewalk Program
593-52-252 June 30, 2015; CL 54258 $ 7,560**
010-14-010 May 27, 2015: Budget 05-026 $ 3,877**
142-38-354 June 3, 2013; 13-273; FY 14-15 $ 60,000***
144-38-383 June 3, 2013; 13-273; FY 14-15 $ 63,834***
Subtotal $135,271
Total Project Costs $689,414
** Reimbursements for services provided by the Annual Sidewalk Repair Program 2014-15 to the WPCP and City Manager’s office, respectively.
***Reimbursements for services provided by the Annual Sidewalk Repair Program 2014-15 to the Annual Street Sealing 2014-15 project.
PREPARED BY: Austine Osakwe, Senior Engineer, Engineering and Transportation