Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Purchase Orders in Fiscal Year 2025-2026 with Lehr LLC for Rugged Laptop Computers Using the State of California National Association of State Procurement Officials (NASPO) ValuePoint Master Price Agreement for a Not to Exceed Amount of $153,053
Staffreport
COUNCIL PRIORITY
• Infrastructure
• Public Safety
SUMMARY & RECOMMENDATIONS
Adopt a Resolution to Approve and Authorize the City Manager to Execute Purchase Orders in Fiscal Year 2025-2026 with Lehr LLC for Rugged Laptop Computers Using the State of California NASPO ValuePoint Master Price Agreement for a Not to Exceed Amount of $153,053.
BACKGROUND
The Information Technology Department (IT) maintains over 500 computers, 200 mobile phones and iPads across the City to support important business functions. Regular and prompt replacement of aging computers and technology equipment is critical to ensure the effective and efficient operation of City business.
The current fleet of rugged computers in the Police Department is aging and in desperate need of replacement. The existing fleet utilizes legacy desktop technology and does not support the mobility needs of a modern Police workforce. This situation causes significant inefficiencies and a negative impact on work productivity.
Analysis
Staff recommend utilizing the State of California NASPO ValuePoint Master Price Agreement, a statewide competitively bid contract, to obtain the best pricing available for the City.
More information about this contract is available here: <https://www.naspovaluepoint.org/portfolio/computer-equipment-peripherals-related-services-2023-2028/panasonic-connect-north-america/>
Legal Analysis
The City Attorney’s office reviewed and approved this staff report and resolution as to form.
Financial Impacts
The total cost for FY 2025-2026 is $153,053. Sufficient funds are included in the FY 2025-2026 Information Technology Internal Service Fund budget.
This Council action will not impact fund balance because there are funds available in the budget to cover the cost to purchase the rugged laptop computers.
ATTACHMENT A - Resolution
ATTACHMENT B - Scope of Services
PREPARED BY: Michael Sinor, Chief Technology Officer, Information Technology Department