Title
Staff Report for a City of San Leandro City Council Resolution to Approve the Acquisition of Fire Ladder Truck Equipment at a Cost of Up to $236,578
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve the resolution authorizing acquisition of fire ladder truck equipment. The resolution authorizes the City Manager to execute the purchase agreement and other documents necessary to finance the acquisition.
BACKGROUND
The City's contract with the Alameda County Fire Department (ACFD) for fire services includes provisions for City ownership of all fire facilities and equipment, including fire vehicles. Currently, the apparatus in City service includes five engines and two trucks. The Fiscal Year 2017-18 Fire Service Budget approved by the City Council included the replacement of a ladder truck based at Station 12. The fire truck will replace a 1996 model, which the City acquired in 1996.
In 2017, ACFD completed a competitive bid for multiple fire vehicles and other local agencies can utilize the bid to acquire equipment. ACFD developed the specifications for the equipment, which meet all safety and environmental requirements of the City.
On December 4, 2017, City Council approved the acquisition of the Fire ladder truck for an amount not to exceed $1.26 million; the ladder truck is ready for delivery.
Analysis
Pierce is delivering the Fire Truck approximately 18 months following the payment from the City.
After receiving the Fire Truck, staff needs to purchase equipment to install on the vehicle. The details of the equipment purchase are itemized in the attachment to the Resolution.
Fiscal Impacts
The total estimated equipment cost is $236,578. The attached price list is $215,071 plus a recommended 10% contingency.
Budget Authority
Acquisition cost for the Fire Truck and equipment was provided in the City’s 2017-18 Adopted Budget, account number 010-23-002-7510. The equipment budget carryover is now recommended to the FY 2019-20 Adopted Budget in the amount of $236,578. The proposed carryover is from the Adopted 2018-19 Budget account 010-23-002-5890 (Fire contract Miscellaneous) to FY 2019-20 account 010-23-002-7510 (Fire contract Automotive Equipment).
PREPARED BY: David Baum, Finance Director