File #: 22-463    Version: 1 Name: NPSA for High Maintenance Tree Trimming - Phase I
Type: Staff Report Status: Filed
In control: City Council
Meeting Date: 7/18/2022 Final action: 7/18/2022
Enactment date: Enactment #: Reso 2022-119
Title: Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Bay Area Tree Specialists for High Maintenance Tree Trimming in an Amount Not to Exceed $54,329
Sponsors: Debbie Pollart
Attachments: 1. Att A - Reso NPSA Bay Area Tree Specialists High Maint Trees, 2. Att B - Scope of Work - High Maintenance Trees, 3. Att C - Compensation Schedule - High Maint Trees

Title

Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Bay Area Tree Specialists for High Maintenance Tree Trimming in an Amount Not to Exceed $54,329

 

Staffreport

COUNCIL PRIORITY                     

•                     Infrastructure

•                     Sustainability & Resiliency

•                     Community & Business Development

 

SUMMARY AND RECOMMENDATIONS

 

Staff recommends that the City Council approve a Non-Professional Services Agreement (NPSA) with Bay Area Tree Specialists for High Maintenance Tree Trimming for the maximum amount of compensation of $54,329.

 

BACKGROUND AND ANALYSIS

 

On April 26, 2022, the Finance Department issued Bid No. 21-22.015 for High Maintenance Tree trimming services.  Tree species, quantity, location, and work requested are identified in the Non-Professional Services Agreement Exhibit A, Scope of Services.  Seven firms submitted bids on or before the submittal deadline. Bay Area Tree Specialists submitted the lowest bid for a price of $449.00 per tree, with a total contract amount of $54,329 to trim 121 trees.  The bid price includes all labor, materials, disposal, transportation, and equipment/staffing necessary to perform the work.  Bay Area Tree Specialists agrees to the terms of the Non-Professional Services Agreement and will sign the contract upon Council approval.

 

Financial Impacts

 

This General Fund project will cost a not-to-exceed amount of $54,329.  The work was planned and budgeted in FY 2021-2022 and was moved to FY 2022-2023.  The project requires a re-appropriation of $54,329 from the FY 2021-2022 to the FY 2022-2023 budget from Account 010-33-001-5340.

 

ATTACHMENT(S)

 

•                     Attachment A: Resolution of the City of San Leandro City Council to Authorize the City Manager to Execute a Non-Professional Services Agreement with Bay Area Tree Specialists for High Maintenance Tree Trimming in an Amount Not-to-Exceed $54,329

 

•                     Attachment B: Non-Professional Services Agreement with Bay Area Tree Specialists for High Maintenance Tree Trimming

 

PREPARED BY:  Liz Jimenez, Public Works Services Manager, Public Works