Title
Staff Report for a City of San Leandro City Council Resolution to Authorize the City Manager to Execute Amendment No. 1 to the Non-Professional Services Agreement with Arborist Now, Inc. for Boulevard Yarwood Sycamore Tree Trimming (963 Trees Total) in the amount of $120,375.00
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council Authorize the City Manager to execute Amendment No. 1 to the Non-Professional Services Agreement (NPSA) with Arborist Now, Inc. for trimming of identified Boulevard Yarwood Sycamore trees (963 trees total) for a total of $120,375.
BACKGROUND AND ANALYSIS
On December 3, 2019, the Finance Department issued Bid No. 19-20.007 for Yarwood Sycamore tree trimming along the City’s main thoroughfares, otherwise referred to as boulevards. Five firms submitted bids on or before the submittal deadline. Arborist Now, Inc. submitted the lowest bid for a price of $125.00 per tree, with a total contract amount of $70,375 to trim 563 trees. The bid price includes all labor, materials, disposal, transportation, and equipment/staffing necessary to perform the work.
The NPSA was written prior to the Alameda County Public Health Officer’s Shelter in Place (SIP) Order, which specified that tree maintenance work was not permitted. With the extension of the SIP, the NPSA, which had an end date of April 30, 2020, is now out of contract, necessitating an amendment. In addition, due to a windstorm that occurred in February that did damage to a number of trees not part of the original scope, and with additional budget funds identified, staff would like to increase the scope of work to include more tree maintenance work.
Previous Actions
• In February, the City Council approved Resolution 2020-015 approving an NPSA with Arborist Now, Inc.
Budget Authority
If this Amendment No. 1 to the NPSA is approved by the City Council, staff will execute an amended purchase order for $120,375.00 for FY2020 in account 010-33-001-5340. This represents a $50,000 increase over the initial purchase order. There is sufficient budget in the account for this amended contract. No additional appropriations are requested.
ATTACHMENT
Attachment to Related Legislative Files
o Amendment No. 1 to Non-Professional Services Agreement between the City of San Leandro and Arborist New, Inc. for Boulevard Sycamore Tree Trimming
PREPARED BY: Debbie Pollart, Director, Public Works Department