Title
Adopt a Resolution to Authorize the City Manager to Accept and Appropriate $100,000 of Additional Federal Highway Safety Improvement Program (HSIP) Funds for the Wicks & Manor Traffic Signal Upgrade, Project No. 2020.5620
Staffreport
COUNCIL PRIORITY
• Quality of Life
• Public Safety
• Infrastructure
SUMMARY
This authorization provides for the acceptance and appropriation of $100,000 of additional federal Highway Safety Improvement Program (HSIP) grant funds to offset local funds expended on the recently completed Wicks & Manor Intersection Traffic Signal Upgrade Project.
RECOMMENDATIONS
Staff recommend the following:
• Acceptance of the additional HSIP grant funds in the amount of $100,000; and
• Appropriation of the HSIP grant funds in the amount of $100,000 to Wicks & Manor Traffic Signal Upgrade Project, Project No. 2020.5620
BACKGROUND
In 2017, the City was awarded $323,910 of federal Highway Safety Improvement Program (HSIP) funds to upgrade the traffic signal and enhance traffic and pedestrian safety at the intersection of Wicks Boulevard and Manor Boulevard.
In 2023, the construction contract for the intersection was awarded to Ray’s Electric, Inc. The project included a comprehensive signal upgrade at the intersection, including the installation of protected left-turn phasing, upgraded signal heads and associated equipment, and implementing video detection systems for vehicles and bikes, including advanced detection. Additional improvements included installation of accessible pedestrian pushbuttons and signals, as well as the construction of curb ramps to meet current Americans with Disabilities Act (ADA) accessibility standards.
Analysis
The project was completed at a total cost of $1,162,900. To help further offset project costs, Staff worked with CalTrans to secure an additional $100,000 of HSIP funds. These funds are required to be used solely to offset eligible Project costs exceeding the initial approved amount.
Upon approval and appropriation of the additional HSIP grant funds, Staff will seek reimbursement for $100,000 of Project costs previously incurred to complete the Project.
Current Agency Policies
• Maintain and enhance the City’s infrastructure
Previous Actions
• On September 8, 2025, by Resolution No. 2025-116, the City Council approved and authorized the City Manager to negotiate and approve an individual change order in the amount of $234,320, 35% of the original contract amount
• On July 21, 2025, by Resolution No. 2025-094, the City Council approved an increase in the Cumulative Change Order amount from 25% to 43% for the Wicks Boulevard and Manor Boulevard Traffic Signal Upgrade Project, Project No. 2020.5620; and appropriated $509,564 from Account No. 143-38-392 to on-going projects
• On May 15, 2023, by Resolution No. 2023-050, the City Council awarded a construction contract to Ray’s Electric for $669,487 for the Wicks Boulevard and Manor Boulevard Traffic Signal Upgrade, Project No. 2020.5620 and authorized the City Manager to approve individual contract change orders up to 5% and cumulative change orders up to 25% of the original contract
• On December 7, 2020, by Resolution No. 2020-150, the City Council approved a Consulting Services Agreement with Kimley-Horn and Associates for the design of the project in the amount of $83,859; appropriated $42,359 from the development fees for street improvement fund balance and authorized City Manager to negotiate and execute individual contract amendments up to 10% ($8,386) and cumulative amendments up to a maximum of 25% ($20,965)
• On March 16, 2020, by Resolution No. 2020-025, the City Council authorized the City Manager to Execute Program Supplement Agreement No. F029 with the State of California to Provide $37,350 in Grant Funds for the Design Phase of the Wicks Blvd. and Manor Blvd. Signal Upgrade Project and to Appropriate $359,900 for the Total Project Budget in Fiscal Year 2019-2020
• On June 19, 2017, by Resolution No. 2017-085, the City Council approved the Administering Agency-State Agreement No. 04-5041F-15
Applicable General Plan Policies
• Policy T-7.7: Funding. Pursue grants for the improvement of pedestrian, bicycle, and motor vehicle safety, including a greater focus on traffic law and speed enforcement
Financial Impacts
There will be no impact to the General Fund. Grant-funded projects operate as reimbursements, requiring the City to pay the costs upfront but then seek reimbursement up to the grant award amount.
Budget Authority
Appropriation request by this action:
Account No. Source Amount
150-38-349-5240 HSIP Grant $100,000
ATTACHMENTS
A: Resolution - Additional Funding Acceptance
B: E-76 - Additional Con Funds
PREPARED BY: Austine Osakwe, Senior Engineer, Public Works Department