Title
Staff Report for a Resolution Approving the Plans and Specifications and Calling for Bids for the Annual Street Sealing 2011-12 Project, Project No. 11-144-38-332
Staffreport
RECOMMENDATIONS
This project provides for the application of preventive maintenance treatments on various streets in San Leandro. The current program will concentrate primarily in the 2012 Asphalt Maintenance Area.
Staff recommends approval of the plans and specifications and calling for bids for the subject project.
BACKGROUND
City staff conducts an annual pavement condition survey using our Pavement Maintenance System to establish the condition of City streets. Based on this survey, various City streets are recommended for one of three maintenance treatments: reconstruction; overlay; or sealing. This project will conduct sealing treatment. Sealing is the recommended treatment for streets in fairly good condition to rejuvenate and prolong the life of the pavement. Sealing treatments to be used may include: slurry seal; microsurfacing; scrub seal; and asphalt rubber cape seal.
The City of San Leandro is divided into four Asphalt Maintenance Areas, which allows Engineering and Transportation and Public Works Services staff to coordinate their activities to ensure an efficient use of resources to maintain City streets. The streets scheduled for this project are primarily in the 2012 Asphalt Maintenance Area (see attached map).
Only slurry seal and scrub seal work are included in this bid. Asphalt rubber cape seal is a specialty item that is performed by few contractors in our area. To maximize the number of potential bidders on the slurry and scrub seal work, the asphalt rubber cape seal work will be bid separately.
Analysis
Based on information obtained from the pavement condition survey and discussions between Engineering and Transportation and Public Works Services Street Maintenance staff, the streets listed below were selected for treatment as part of the Annual Street Sealing 2011-12 project. Additive bid items A and B listed below may be included in the contract if the budget allows and will be determined when the bids are received.
Base Bid - Slurry Seal:
- Bancroft Avenue from the north City limits to Dutton Avenue
- Bancroft Avenue from Oakes Boulevard to 70’ south of Lee Avenue
- Broadmoor Boulevard from Hollister Court to Foothill Boulevard
- Chetland Road from Glen Drive to Dutton Avenue
- Diehl Avenue from Dutton Avenue to MacArthur Boulevard
- Dowling Boulevard from Bancroft Avenue to Kenilworth Avenue
- Dutton Avenue from Bancroft Avenue to MacArthur Boulevard
- E. Juana Avenue from driveway at 1500 E. Juana Avenue eastward to fence
- Foothill Boulevard from Durant Avenue to MacArthur Boulevard
- Herma Court from west of MacArthur Boulevard to Victoria Avenue
- Hollister Court from Durant Avenue to Victoria Avenue
- Julius Street from Broadmoor Boulevard to Durant Avenue
- Kenilworth Avenue from Durant Avenue to Dutton Avenue
- Lewis Avenue from Dutton Avenue to MacArthur Boulevard
- Melvin Court from Broadmoor Boulevard to Victoria Avenue
- Oakes Boulevard from dead end east of Saint Mary Avenue to Bancroft Avenue
- Rantoul Circle from E. Juana Avenue north to end
- Sandelin Avenue from E. Juana Avenue 30’ west of E. Juana Avenue
- Saint Mary Avenue from Dutton Avenue to the creek
- Victoria Circle west of Bancroft Avenue
- Victoria Circle east of Bancroft Avenue
- Victoria Court from Warwick Avenue to Victoria Circle
- Victoria Avenue from east of Victoria Circle to Kenilworth Avenue
- Westbay Avenue from Foothill Boulevard to MacArthur Boulevard
Base Bid - Scrub Seal with Slurry Seal:
- Begier Avenue from west of Lee Avenue to Bancroft Avenue
- Carpentier Street from W. Juana Avenue to Thornton Street
- Clarke Street from W. Juana Avenue to Castro Street
- Estudillo Avenue from Harrison Street to 90’ west of Bancroft Avenue
- Maple Court from Dutton Avenue to Oakes Boulevard
- Merle Court from Dutton Avenue to East Merle/West Merle Court
- Myers Court from Durant Avenue south to end
- Ramona Way from Haas Avenue south to end
- Victoria Avenue from MacArthur Boulevard to Foothill Boulevard
- West Merle Court from Alice Avenue to Merle Court
- Woodland Avenue from Dutton Avenue to Woodland Park
- Woodland Park from end to end
Additive Bid Item A - Slurry Seal:
- Arbor Drive from Dutton Avenue to Lee Avenue
- Dutton Avenue from E. 14th Street to Bancroft Avenue
- Haas Avenue from Bancroft Avenue to dead end east of Bancroft Avenue
- Callan Avenue from Huff Avenue to Bancroft Avenue
- Chumalia Street from Harrison Street east to end
- Dolores Avenue from 50’ east of Santa Rosa Street to Bancroft Avenue
- Harrison Street from Chumalia Street north to creek
- Huff Avenue from Estudillo Avenue to creek
- Jefferson Street from Callan Avenue to Chumalia Street
- Joaquin Avenue from Bancroft Avenue to Santa Rosa Street
- Santa Maria Street from Estudillo Avenue to Dolores Avenue
- Santa Rosa Street from Joaquin Avenue to Dolores Avenue
Additive Bid Item B - Slurry Seal:
- Carpentier Street from W Juana Avenue north to end
- Clarke Street from W. Estudillo Avenue to W. Juana Avenue
- Hays Street from E. 14th Street to Castro Street
- Parrott Street from E. 14th Street to San Leandro Boulevard
- Thornton Street from Carpentier Street to Washington Avenue
- W. Joaquin Avenue from Hays Street to Carpentier Street
- W Juana Avenue from E. 14th Street to San Leandro Boulevard
T-intersection ramps will be installed at 1205 Glen Drive, 364 Haas Avenue, and between 328 and 340 Haas Avenue as part of this project in advance of the street sealing work.
Committee Review and Actions
The locations of the T-intersection ramps to be installed were approved by the Facilities and Transportation Committee at its meeting on February 14, 2012.
Applicable General Plan Policies
This action is consistent with Streets and Highways Goal No. 16 of the General Plan and Action Item 16.03: Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
Environmental Review
This project is categorically exempt from CEQA per Section 15301(c) - Existing Facilities.
Fiscal Impacts
The total project cost, including both the work on these plans and the asphalt rubber street sealing seal work that will be on a separate set of plans, is $1,300,000.
The estimated construction cost for the non-rubberized street sealing work is $504,000 (base bid).
The estimated construction cost for the rubberized street sealing work, to be done under a separate contract, is $633,000 (base bid).
Budget Authority
The amount of work to be awarded shall be equal to or less than a construction funding amount to be publicly announced at the bid opening prior to opening of the first bid per procedures prescribed in the Public Contracts Code. It is estimated that there will be adequate funding for the base bid. Additive bid items shall be incorporated into the contract only if funding is available.
Construction funding allocations for the subject project is as follows:
1) $522,790.73 - Measure B Funds, Annual Street Sealing 2011-12, Account No. 144-38-332, allocated for FY 2011-12
2) $600,000.00 - Gas Tax Funds, Annual Street Sealing 2011-12, Account No. 142-38-332, allocated for FY 2011-12
3) $181,153.97 - Measure B Funds, Annual Street Sealing 2010-11, Account No. 144-38-323, allocated for FY 2011-12
ATTACHMENT(S)
Map of Asphalt Maintenance Zones
PREPARED BY: Kyle K. Lei, Associate Engineer, Engineering and Transportation Department