Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Sole Source Procurement, and Execute a Consulting Services Agreement with Peregrine Technologies, Inc. for Data Integration Services in an Amount Not-To-Exceed $405,000 for the Initial Three-Year Term, with Two One-year Renewal Options in Total Not-to-Exceed $300,000 and Appropriate funds from the Supplemental Law Enforcement Services Funds (SLESF) Grant (aka Frontline)
Staffreport
COUNCIL PRIORITY
• Public Safety
SUMMARY
The Peregrine Pro Software platform will enhance the Police Department’s capabilities in crime and data analysis, facilitate secure interagency record connectivity with California law enforcement partners, and improve records management processes, including document cleaning and purging.
RECOMMENDATIONS
Staff recommend that the City Council adopt a resolution authorizing the City Manager to execute a sole source procurement and execute an agreement with Peregrine Technologies for the acquisition and implementation of the Peregrine Pro software platform for the Police Department. The agreement includes a three-year initial term and provides for two (2) optional one-year extensions.
BACKGROUND
The Department has prioritized the modernization of its information systems and analytical capabilities to better support law enforcement operations and regional collaboration. This focus aligns with broader objectives to enhance public safety, improve service delivery, and ensure compliance with applicable laws and standards governing law enforcement data management and interagency cooperation.
The San Leandro Police Department uses multiple data systems for its daily operations, such as computer-aided dispatch, records management, digital evidence systems, personnel databases, and document management solutions. Most of these systems are not linked and require a significant amount of time, training, and effort to cross analyze case-related data to effectively investigate crime trends and efficiently retrieve statistical data. Integration of these systems is essential for efficient information sharing, accurate crime analysis, effective records management and efficient statistical data retrieval. The complexity of these requirements is further heightened by the need to maintain secure connectivity with partner agencies throughout the State of California, while adhering to stringent data privacy, security, and retention standards.
Analysis
The Police Department evaluated technology solutions capable of supporting advanced analytics, secure data integration, and comprehensive records lifecycle management. Peregrine Technologies has been identified as the provider capable of delivering an end-to-end software solution that meets the unique needs of the Police Department. Their software offers a comprehensive suite of capabilities, including:
• Purpose-built data integrations specifically for systems used by the Police Department (Tyler Tech CAD/RMS, InTime, LEFTA, Axon Evidence.com)
• Fully integrated features such as advanced search, mapping, link analysis, reporting, and dashboards
• Proprietary data deduplication algorithms
• A secure collaboration and data sharing functionality
• Fully open and interoperable architecture
• End-to-end security, CJIS and CAL DOJ compliant
Peregrine Technologies has provided documentation verifying its unique qualifications to deliver this solution.
Financial Impacts
There is no fiscal impact to the General Fund with this request. The Police Department is required to spend SLESF grant money in a way that advances public safety; this software procurement complies with that funding requirement.
The Police Department requests a total appropriation of $705,000 from the Supplemental Law Enforcement Services Funds (SLESF) Grant (aka Frontline) into Account F214-CC098-SC036.
Fiscal Year 2026-2027 (Year #1) - $127,650
Fiscal Year 2027-2028 (Year #2) - $136,850
Fiscal Year 2028-2029 (Year #3) - $140,500
Fiscal Year 2029-2030 (Optional Year #4) - $144,450
Fiscal Year 2030-2031 (Optional Year #5) - $155,550
ATTACHMENTS
A: Peregrine Resolution
B: Peregrine Sole Source Letter
C: Peregrine Presentation
PREPARED BY: Ted Mund, Lieutenant, Police Department