Title
Staff Report for Authorizing the City Manager to Execute Program Supplemental Agreement No. 020-N to Federal Aid Agreement 04-5041R with the Department of Transportation of the State of California for Funding Design Activities Related to the Maintenance of Bridge 33C0134 that Carries Monarch Bay Drive over Alameda County Flood Control Canal A of Zone 2
Staffreport
RECOMMENDATIONS
Staff recommends passing a resolution that approves the supplemental agreement and authorizes the City Manager to execute the same.
BACKGROUND
The City of San Leandro frequently receives federal grants for transportation projects. These grants are administered by the State of California Department of Transportation (Caltrans) in accordance with an agreement between the City and Caltrans known as Federal Aid Agreement 04-5041R. Every federal grant is accompanied by a program supplemental agreement that sets forth the conditions of the grant and the responsibilities of the City should the grant be accepted.
The City received a grant from the Federal Highway Administration, Bridge Preventative Maintenance Program (BPMP), for work on Bridge 33C0134 that carries Monarch Bay Drive over the Alameda County Flood Control canal located immediately south of Marina Park.
Analysis
Bridge 33C0134 is routinely inspected by Caltrans. Recent inspections indicated that preventative maintenance in the form of rip rap repair, concrete soffit repair, and deck sealing are needed to extend the life of this bridge.
The City has a capital improvement project for Bridge Maintenance and Repair that is intended to address Bridge 33C0134 and two other bridges: San Leandro Boulevard at San Leandro Creek (Bridge 33C0080) and Wicks Boulevard at an Alameda County Flood Control canal (Bridge 33C0207).
Program Supplement 020-N will allow the City to use grant money for the design of the repairs needed at Bridge 33C0134. The budget for this activity is $50,000, with $5,735 or 11.47% being funded by the City, and the remainder funded by the grant. The program supplement specifies that the City will follow certain Caltrans procedures during the design, bid, and construction of the project and sets timeframes for submitting notifications and invoices. These terms are customary and City staff can comply with these terms.
Current Agency Policies
Maintain and enhance the City's infrastructure.
Applicable General Plan Policies
16.03 Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
Environmental Review
The City has determined that this project is exempt from CEQA per section 15302(c), which authorizes work on existing facilities with no expansion in capacity.
Caltrans will be performing an environmental review of the work on Bridge 33C0134 during the design phase that is authorized by the attached resolution.
Summary of Public Outreach Efforts
Signs will be posted at the site approximately two weeks prior to construction.
Fiscal Impacts
The entire Bridge Maintenance and Repair project will cost $973,652, funded as follows:
Monarch Bay Drive Bridge 33C0134: Federal funds $730,372
Local funds $ 94,628
San Leandro Boulevard Bridge 33C0080 and Wicks Blvd. Bridge 33C0207:
Local funds $148,652
Local funds for all bridges included in this project were appropriated from the City's Measure B Streets & Roads funds in account 144-38-324 as part of the fiscal year 2011-12 budget. No further appropriation is required.
PREPARED BY: Nick Thom, Senior Engineer, Engineering and Transportation Department