Title
Adopt a Resolution to Approve and Authorize the City Manager to Negotiate and Execute Cumulative Change Orders up to 25% or $79,625 of the Original Contract Amount of an Existing Agreement with T&S Intermodal Maintenance (dba T&S West) for Wall Repair at the Marina Community Center for $318,498
Staffreport
COUNCIL PRIORITY
• Infrastructure
SUMMARY
The project will repair a damaged wall and replace stucco on the inside of the east wing parapet. Demolition revealed additional damage that must be repaired.
RECOMMENDATIONS
Staff recommend the City Council adopt a resolution to increase change order authorization from 10% (as agreed upon in the original resolution) to 25% ($79,625) of the original contract amount.
BACKGROUND
A contract with T&S Intermodal Maintenance (dba T&S West) for repair of the south wall of meeting room C at the Marina Community Center (MCC) and for removal of stucco along another 245 lineal feet of parapet was approved by City Council on January 20, 2026 by Resolution No. 2026-006.
The stucco and sheathing were removed from the south wall revealing that in addition to damaged wood studs, three of the four wood posts that support the roof must also be replaced.
The stucco was also removed from the parapet walls which revealed that approximately 75% of the plywood sheathing of the east and north parapet walls also have dry rot damage and must be replaced. There is also evidence that some of the framing behind the sheathing was damaged and will need repair or replacement.
Analysis
The City Council authorized the City Manager to negotiate and approve change orders up to 10% ($31,849) of the total contract cost when the agreement with T&S West was approved. This amount is insufficient to cover the damage discovered as well as other changes to the scope.
The cost to repair the posts and plywood described above is estimated at $35,000 and the extent of damage to the framing behind the parapet sheathing is undetermined and will be in addition to this cost.
The contractor was also asked to install temporary pedestrian facilities and stucco detailing that is not in the original contract at an estimated combined cost of $10,000.
To repair the recently uncovered damage as well as any damage that has not yet been discovered in a timely fashion and to avoid delaying work, Staff request approval to issue change orders to the contractor for up to 25% ($79,625) of the original contract amount. Staff believe there is a good chance that the final contract amount will be within the authorized limits; however, the full extent of damage is estimated at this time, and additional authorizations could be required to finish the work.
Permits and/or Variances Granted
All work is covered by a building permit issued by the Building Division in the Community Development department.
Environmental Review
This project consists of repairing an existing facility with no expansion of use and thus is exempt from environmental review per California Environmental Quality Act Section 15301.
Financial Impacts
This Council action will not impact the fund balance because sufficient funds are included in the FY2026 adopted budget for this project in the Capital Improvement Fund 210-18-158:
• Original contract amount: $318,498
• Change orders up to 25%: $79,625
Total $398,123
ATTACHMENTS
A: Resolution 25% Change Order TS West MCC Wall
PREPARED BY: Nick Thom, Assistant Director, Department of Public Works