Title
Adopt two Resolutions to 1. Approve and Authorize the City Manager to Execute Amendment No. 2 to the Consulting Services Agreement with Monarch Consulting for a new total not to exceed amount of $189,500; and
2. Approve Amendment No. 1 to the Consulting Services Agreement with Willdan Engineering for a new total not to exceed amount of $164,500 for Code Enforcement Services
Staffreport
COUNCIL PRIORITY
• Infrastructure
SUMMARY
Monarch Consulting (Monarch) and Willdan Engineering (Willdan) provide contract code enforcement services for the Community Development Department. The proposed Amendments to the Consulting Services Agreements with Monarch and Willdan will allow for services to continue through the end of FY2024-2025. The proposed Amendments include a combined increase of $155,000 and will be fully funded by City Council appropriated Department funds for FY2024-2025.
The Community Preservation Division is currently funded for one Supervisor and two Community Preservation Officer II positions, which were established as new job specifications in 2023. Both Officer II positions are vacant. After an unsuccessful recruitment effort in 2024, the Department has utilized contract support for Code Enforcement Officer functions. The Division utilized a YearUp intern from July 2024 through January 2025 who has been placed as a provisional Administrative Assistant I February 2025 - July 2025.
Analysis
Monarch and Willdan have provided the City with experienced contract officers that have successfully addressed community complaints and have completed complex proactive assignments, including investigating and enforcing illegal signage and graffiti on East 14th Street (590 properties) and enforcing six illegal smoke shops after the Council adopted a tobacco retail moratorium in 2024.
The City’s existing agreements with Monarch and Willdan each include not to exceed amounts of $99,500. The proposed CSA Amendment No.2 with Monarch would increase the budget by $90,000 for a new not to exceed amount of $189,500. The proposed CSA Amendment No.1 with Willdan would increase the budget by $65,000 for a new not to exceed amount of $164,500. The combined increase of $155,000 will be fully funded by appropriated Department funds for FY2024-2025. Staff will revisit and assess recruitment efforts before the end of this fiscal year along with the effectiveness of contract services.
Financial Impacts
Sufficient funds are included in the Fiscal Year 2024-2025 General Fund Community Development Department budget for the $155,000 needed for the Amendments.
• General Fund - Community Preservation, Account 010-41-006: $155,000
Council action will not impact fund balance because there are funds available in the FY2024-2025 adopted budget.
ATTACHMENTS
Attachment A: Draft Resolution to Approve and Authorize the City Manager to Execute Amendment No. 2 to a Consulting Services Agreement (CSA) with Monarch Consulting for a new not to exceed amount of $189,500
Attachment B: Amendment No. 2 to a a Consulting Services Agreement with Monarch Consulting for a new not to exceed amount of $189,500
Attachment C: Original CSA between the City of San Leandro and Monarch Consulting for a not to exceed amount of $31,820
Attachment D: Draft Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to a Consulting Services Agreement with Willdan Engineering for a new not to exceed amount of $164,500
Attachment E: Amendment No. 1 to a Consulting Services Agreement with Willdan Engineering for a new not to exceed amount of $164,500
Attachment F: Original CSA between the City of San Leandro and Willdan Engineering for a not to exceed amount of $99,500
PREPARED BY: Avalon Schultz, AICP, Assistant Community Development Director, Community Development Department