Title
Staff Report for a Resolution Approving a Consulting Services Agreement with Towill, Inc. for Surveying Services on the Water Pollution Control Plant Asphalt Replacement Project, Project 2015.0260
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends approval of an agreement with Towill, Inc. for surveying services on the Water Pollution Control Plant (WPCP) Asphalt Replacement project.
BACKGROUND
The WPCP has been in service for over 70 years and many of its components were recently replaced or upgraded over the past three years as a part of the WPCP Rehabilitation Project. A portion of the asphalt paving at the WPCP was planned for replacement upon completion of the Rehabilitation Project and a portion is at the end of its useful life and needs to be replaced.
A topographic survey to document locations and elevations of existing improvements including underground utilities is required before elevations and slopes of new paving can be determined. Additionally, a topographic survey of the eastern end of the canal that bounds the WPCP to the south is needed to evaluate what actions are necessary to keep water from the San Francisco Bay from entering the site under flood conditions.
Finally, a measure of the volume of dirt stockpiled and available for re-use on site is needed to accurately describe the extent of work to be done on the WPCP dirt relocation project.
Analysis
A Request for Proposals was issued for this work and two responses were received. The selected consultant, Towill, Inc. has the necessary experience and moreover has recently completed similar work for the WPCP Rehabilitation project. The subject work met the needs of that project in a timely manner and was done with a high level of quality.
This contract for $86,062 represents our current understanding of the work required. Occasionally, changes to the scope of contracts are necessary to respond to new information and/or to include additional items of work necessary for a complete product. In order to resolve these issues in a timely fashion and avoid delaying work, staff additionally requests authorization to issue individual change orders to the consultant up to 10%, or $8,606 each, and cumulative change orders up to 25%, or $21,515, of the original contract.
Current Agency Policies
Council Goal D: Maintain and enhance San Leandro’s infrastructure.
Applicable General Plan Policies
Goal 52: Ensure that local water, sewer, storm drainage, and solid waste facilities are well maintained.
Environmental Review
A review the California Environmental Quality Act will be done during the design phase. Staff anticipates that this project will be categorically exempt but the project will include mitigation measures should they be required.
Summary of Public Outreach Efforts
This project is contained entirely within the grounds of the WPCP. No public outreach is planned.
Fiscal Impacts
The estimated total cost for WPCP Asphalt Replacement Project including design, inspection, and construction is $860,000.
The cost of this contract is $86,062. If change orders are necessary, they will not exceed $21,515.
Budget Authority
This project will be funded by the existing appropriation of $860,000 in account 593-52-258, approved as part of the 2014-15 budget.
ATTACHMENT
Attachment to Resolution
• CSA with Towill, Inc. WPCP for Topographic Survey at WPCP
PREPARED BY: Nick Thom, City Engineer, Engineering and Transportation Department