Title
Adopt a Resolution to Amend Administrative Code Title 17, Youth Advisory Commission, Section 17.1.100, to Change the Meeting Frequency from Twice Monthly to Once Monthly
Staffreport
SUMMARY
It is recommended to modify the Youth Advisory Commission’s meeting frequency from twice monthly to once monthly, in alignment with other boards and commissions and for greater member engagement and participation.
RECOMMENDATIONS
Staff recommend the City Council adopt a resolution to amend the Youth Advisory Commission’s meeting schedule to provide for monthly meetings.
BACKGROUND
The Youth Advisory Commission is a 21-member body composed of youth entering their freshman, sophomore, junior, or senior years of high school at the time of appointment. While most City boards and commissions meet monthly, Administrative Code §17.1.100 requires the Youth Advisory Commission to hold regular meetings twice each month. The City Council’s attendance policy requires members to attend 75% of regular meetings, and failure to attend three consecutive meetings results in a vacancy being declared.
Staff’s analysis of Youth Advisory Commission attendance from 2022-2025, available as Attachment B, indicates that the current schedule may exceed members’ capacity:
“Attendance data from calendar years 2022 through 2025 shows consistent challenges in maintaining member participation under the twice-monthly schedule. Average attendance dropped to as low as 61% in 2023, with members missing nearly one-third of all meetings.”
Modifying the meeting schedule from twice monthly to once monthly would ease scheduling pressures, better align with the realities of students’ commitments, and is intended to support greater participation, more consistent attendance, and improved engagement.
Board/Commission Review and Actions
On October 7, 2025, the Youth Advisory Commission reviewed past attendance data and considered modifications to their meeting schedule. It was moved by Commissioner Morales, seconded by Commissioner Lau, and passed unanimously to recommend changing the YAC schedule from twice monthly to once monthly. The meeting minutes are available as Attachment C to this report.
Financial Impacts
Changing the meeting schedule from twice monthly to monthly would reduce staff time associated with supporting the Youth Advisory Commission, resulting in minor financial savings.
ATTACHMENTS
A: Resolution to Amend Administrative Code Title 17 (Youth Advisory Commission)
B: October 7, 2025 Youth Advisory Commission Report
C: October 7, 2025 Youth Advisory Commission Meeting Minutes
PREPARED BY: Sarah Bunting, Acting City Clerk, City Manager’s Office