Title
Adopt a Resolution to Declare Thirteen Vehicles and Two Motorcycles as Surplus and Authorizing the Sale of the Surplus Assets at Public Auction by U.S. Auctions
Staffreport
SUMMARY AND RECOMMENDATIONS
The Police Department fleet vehicles and equipment are sold when they reach the end of their useful lives.
Staff recommends the City Council declare thirteen vehicles and two motorcycles as surplus and authorize the auction by U.S. Auctions.
BACKGROUND
There are thirteen fleet vehicles and two motorcycles that have reached the end of their useful life based on the City’s vehicle replacement policy and are being recommended for surplus. These thirteen vehicles and two motorcycles have been stored at Public Works since they were taken out of service. The criterion for surplus includes the number of miles on each vehicle, increasing maintenance costs, and accidents. In addition, the thirteen vehicles and two motorcycles are fully depreciated in value.
Section 1-6-500 of the San Leandro Municipal Code authorizes the purchasing agent to sell surplus items at public auction. If staff’s recommendation is approved, the vehicles and motorcycles will be sold at public auction by U.S. Auctions on a date to be determined in fiscal year 2023.
The sale of these items at auction generates one-time revenue. This revenue will be returned to the fleet maintenance fund, account number 690-3911.
Analysis
The repair of these vehicles would be cost prohibitive and will far exceed their current market values. As such, staff recommends retiring these vehicles and declaring them surplus.
The Police Department routinely strips all equipment-radios, computers, sirens, and emergency lights-where there may be some utility. The department redeploys that equipment into new vehicles in order to reduce overall replacement costs.
Current Agency Policies
• Section 1-6-500 of the San Leandro Municipal Code states:
“The Purchasing Agent shall sell or exchange, in a manner designed to serve the best interests of the City, equipment, materials and supplies which have become unsuitable or unnecessary for City purposes.”
Financial Impacts
The sale of these thirteen vehicles and two motorcycles will generate one-time revenue that will be returned to the Police Department’s Equipment Repair and Maintenance Fund (F690), account number 690-3911.
ATTACHMENTS
Attachment A: Resolution for Auction of Fleet 2022
Attachment B: Vehicle Inventory for Surplus
PREPARED BY: Lieutenant Brian Anthony, Lieutenant, Police Department