Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 3 to the Consulting Services Agreement with Chaplin & Hill Investigative Services LLC for Third-Party Professional Standards Investigation Services, to Increase the Amount by $150,000 for a Total Not-to-Exceed of $400,000 and Extend the Term through June 30, 2028
Staffreport
COUNCIL PRIORITY
• Public Safety
SUMMARY AND RECOMMENDATIONS
Staff recommend that the City Council adopt a resolution authorizing the City Manager to execute Amendment No. 3 to the agreement with Chaplin & Hill Investigative Services for third-party professional standards investigation services, increasing the consulting services agreement amount by $150,000 for a total not to exceed $400,000.
BACKGROUND
The City engages an independent investigative consultant to manage complaints involving police personnel and to conduct objective workplace investigations. This impartial, third-party approach ensures transparency, accountability, and fairness.
On December 1, 2023, the City Manager executed an agreement with Chaplin & Hill Investigative Services for an amount not to exceed $100,000, with a term through June 30, 2024. Amendment No. 1 was executed on July 1, 2024, extending the term through June 30, 2026, to allow for the continued availability of investigative services. Subsequently, Amendment No. 2 was executed on June 1, 2025, increasing the contract amount by $150,000, a total amount not to exceed $250,000.
Additional funding is necessary to cover both incurred and anticipated costs associated with ongoing and future investigations during the remainder of the contract term. Amendment No. 3 would increase the agreement amount by $150,000, for a revised total not-to-exceed of $400,000 and extend the term of the agreement through June 30, 2028.
Analysis
Since the execution of the original agreement, the consultant has provided timely and specialized support for matters requiring independent review and professional expertise. The use of an independent third-party investigator supports the City’s commitment to conducting fair, objective, and thorough professional standards investigations by ensuring impartiality and maintaining public confidence in the integrity of the process. Chaplin & Hill Investigative Services has consistently provided responsive and professional services in accordance with the City’s needs.
Previous Actions
• Resolution to Approve and Authorize the City Manager to Execute Amendment No. 2 to the Consulting Services Agreement with Chaplin & Hill Investigative Services LLC for Third-Party Professional Standards Investigation Services, to Increase the Amount by $150,000 for A Total Amount Not to Exceed $250,000
Financial Impacts
There is sufficient funding available in the FY 2026 and FY 2027 adopted budgets to cover the cost of the amendment with Chaplin & Hill Investigative Services, LLC.
ATTACHMENTS
A: Resolution Chaplin & Hill CSA Amendment No. 3
B: Chaplin & Hill CSA Amendment No. 2
C: Chaplin & Hill CSA Amendment No. 1
D: Chaplin & Hill Agreement (December 1, 2023)
PREPARED BY: Liz Jimenez, Police Business Manager, Police Department