Title
Staff Report for Resolution Authorizing the City Manager to Execute a Non-Professional Services Agreement with Rubicon Enterprises, Inc. for Citywide Turf Maintenance for $178,364
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to execute a Non-Professional Services Agreement with Rubicon Enterprises, Inc. to provide monthly turf maintenance services at City parks and sports fields.
BACKGROUND
On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55027 for citywide turf maintenance and park area weed abatement. Five firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked according to points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company’s financial condition (10 points). Total scores varied from a low of 64 to a high of 86 points out of 100. Rubicon Enterprises, Inc., a Richmond-based firm, was the firm with the highest score and the lowest bid price.
Analysis
If authorized, the contractor will provide service effective March 1, 2016 for the monthly bid price of $10,934. On July 1, the contract price will increase by 2.6% to $11,219 per month to reflect the increased cost requirement of the Living Wage Ordinance. Services include weekly mowing at all City park sites, ball field sites, and other turf locations adjacent to parks. Services include twice per month edging, twice per year weed abatement and four times per year aeration and fertilization. The contract will extend through June 30, 2017, with the option for the City to extend the contract annually for four additional years by contract amendment.
Fiscal Impacts
This General Fund service contract will cost $178,364, which includes $43,736 in contract costs for FY 2015-16, and $134,628 in contract costs for FY 2016-17. The current budget covers the costs for 2015-16, and we have requested additional funding as part of the mid-cycle adjustment for FY 2016-17. The FY 2016-17 contract price includes a 2.6% increase since the contractor is subject to the Living Wage Ordinance.
Budget Authority
Staff will request a purchase order for $43,736 for FY 2015-16 for account 010-62-001-5340. There is sufficient budget in the account for the contract. In June, staff will request a purchase order for $134,628 for FY 2016-17.
ATTACHMENT
Attachment to Resolution
• Non-Professional Services Agreement between the City of San Leandro and Rubicon Enterprises, Inc. for Citywide Turf Maintenance
PREPARED BY: Jennifer Auletta, Deputy Public Works Director, Public Works Department