Title
Staff Report for a City of San Leandro City Council Resolution to Accept the Work for the Curb Ramp Upgrades 2021 Project, Project No. 2021.0070
Staffreport
SUMMARY AND RECOMMENDATIONS
This construction contract installed new concrete curb ramps and upgraded existing curb ramps to current Americans with Disabilities Act (ADA) standards at eighty-eight (88) locations in the City as part of the Annual Street Sealing 2019-2021 Project.
Staff recommends the following actions:
• Accept the work by Spencon Construction, Inc.;
• Authorize the City Manager to file the Notice of Completion;
• Authorize the City Manager to release the performance and payment bonds; and
• Authorize the City Manager to Release the maintenance bond upon successful completion of the one-year maintenance period.
BACKGROUND
The ADA mandates construction of curb ramps at street intersections when roadway pavement is replaced, overlaid, or treated with cape seal. This contract installed ramps at locations where pavement work was planned as part of the Annual Street Sealing 2019-2021 project. Fifty-one new ramps were installed at locations where none existed, and thirty-seven existing non-compliant ramps were upgraded.
Curb ramps are a vital component of the pedestrian path of travel and an important element in implementing the City’s Complete Streets policy. Ramps allow persons with mobility disabilities to safely cross streets, and they make the City’s sidewalks accessible, regardless of physical ability. Each ramp includes a panel of raised tactile domes to warn the vision impaired of a street crossing.
Analysis
Construction is complete. The work was inspected and found in compliance with the contract documents and City standards.
The Contractor was unable to achieve the stated goals of the Community Workforce Agreement (CWA). The contractor requested workers from local Union Halls but with sparse results, attracting 0% of the workforce from San Leandro and 5% from within Alameda County. The contractor could not meet the CWA goals; however, the contractor provided documented good faith efforts that were in compliance with the City’s ordinance.
Current Agency Policies
• Maintain and enhance San Leandro’s infrastructure
Previous Actions
• On April 19, 2021, by Resolution No. 2021-063, the City Council awarded a contract for the construction of the Curb Ramp Upgrades 2021 Project to Spencon Construction, Inc.
Applicable General Plan Policies
• Transportation Goal T-2 Design and operate streets to be safe, attractive, and accessible for all transportation users whether they are pedestrians, bicyclists, transit riders or motorists, regardless of age or ability.
• Transportation Goal T-3 Promote and accommodate alternative, environmentally-friendly methods of transportation, such as walking and bicycling.
• Transportation Goal T-5 Improve major transportation arteries for circulation in and around the City.
Environmental Review
This project is categorically exempt from CEQA review per CEQA Guidelines section 15301(c). The Notice of Exemption was filed with the Alameda County Recorder on June 1, 2021.
Summary of Public Outreach Efforts
• The Notice to Bidders was published in the Daily Review, the South County Post, Vision Hispana and Sing Tao.
• Notices were issued to twenty builders’ exchanges and construction data firms as well as a list of contractors that have asked to be notified of bidding opportunities via email.
• The project was described on the Engineering and Transportation Department website.
Fiscal Impacts
The total project cost is $2,867,000, including the deferred Street Sealing phase is as follows:
Design and Bid: $48,000
Construction Contract: $550,352
Contract Change Order: ($13,094)
Construction Management and Inspection: $30,000
Sub-total for the Curb Ramp Upgrade Phase: $615,258
Street Sealing phase $2,251,742
Project Total $2,867,000
Change Order Summary
Change Order limit authorized at contract Award: $84,895 (25%)
CCO No. Description Amount %
1.0 Remove obstructing and decaying mature
tree and roots $3,100 1%
2.0 Increases and decreases in quantities; actual
measured quantities differed from quantities
estimated at bidding, no change in scope $(16,194) (3)%
Change Order Total $(13,094) (2)%
Budget Authority
The work will be funded with the following appropriations:
Account No. Source Fiscal Yr. Amount
141-38-402 Measure BB Streets FY18-19 $460,000
143-38-418 Vehicle Registration Fees FY20-21 $400,000
144-38-418 Measure B Streets FY20-21 $1,500,000
210-38-418 General Fund FY20-21 $600,000
Total Project Appropriation: $2,960,000
Attachment to Staff Report
• Curb Ramp Upgrades 2021 Project Photos
PREPARED BY: John O’Driscoll, Associate Engineer, Engineering and Transportation Department