Title
RESOLUTION Authorizing A Sole Source Procurement To Match Existing Equipment Servicing Of The Police Department’s Fleet And Authorizing The City Manager To Execute A Non-Professional Services Agreement(S) For A Not To Exceed Amount For Fiscal Year 2015-16 Of $240,000, And For 2016-17 Of $243,600 With Priority 1 Public Safety Equipment Installation, Incorporated For Maintaining, Servicing And Outfitting Of Police Vehicles.
Body
WHEREAS, the City annually replaces police vehicles according to a replacement
schedule; and
WHEREAS, the City Council adopted Resolution No. 2014-046 that approved a budget
adjustment in the amount of $300,000 for the Police Department to add additional vehicles to its
aging fleet, and $160,000 from the fiscal year 2013 - 14 adopted budget was carried over to fiscal year 2014- 15; and
WHEREAS, the City Council adopted Resolution No. 2015- 074 that approved and authorized the leasing portion of the second phase of the pilot program for police vehicles; and
WHEREAS, staff proposed procuring 15 vehicles to replace its fleet; and
WHEREAS, staff included local dealerships in the competitive bid process and the total
amount of the purchase did not exceed $460,000; and
WHEREAS, staff identified PNC, which is a lending company that offered the lowest financing rate from all lending companies solicited, and thereafter entered into a lease financing agreement with PNC; and
WHEREAS, staff has identified a service provider that can outfit to police specifications, maintain, and service all Police Department vehicles; and
WHEREAS, a sole source procurement is justified under California Public Contract Code section 3400 for Priority 1 Public Safety Equipment Installation, Incorporated because the equipment and services provided by vendor must match the equipment on the City’s existing vehicles.
NOW THEREFORE the City Council of the City of San Leandro resolves as follows:
That in accordance with California Public Contract Code section 3400, the City Council makes a sole source justification to procure from Priority 1 Public Safety Equipment Installation, Incorporated; and
That the City Manager is authorized to execute an agreement with Priority 1 Public Safety Equipment Installation, Incorporated for the outfitting, maintenance, and service of the Police Department’s vehicles.