Title
Staff Report for a Resolution Accepting the Work for the Annual Sidewalk Repair Program 2014-15, Project No. 2014.0060
Staffreport
SUMMARY AND RECOMMENDATIONS
This project reconstructed damaged concrete sidewalks, driveway approaches, curbs and gutters, and installed sidewalk curb ramps throughout the city.
Staff recommends acceptance of the work, filing of the Notice of Completion, authorizing the City Manager to release the performance and payment bonds, and to release the maintenance bonds for the subject project upon successful completion of the one-year maintenance period.
BACKGROUND
On November 3, 2014, By Resolution 2014-114, the City Council awarded a construction contract for the subject project to AJW Construction. The project repaired approximately 15,500 square feet of damaged sidewalks and 3,000 linear feet of curbs and gutters City-wide including locations adjacent to City facilities. In addition, the project installed about 62 curb ramps, including locations where they did not previously exist, and upgraded existing curb ramps to comply with current Americans with Disabilities Act (ADA) requirements. The Sidewalk Repair program offers to homeowners an option to use the City’s contractor for sidewalk or driveway repairs which are then billed to the homeowners at completion. This part of the Program allows residents to take advantage of economies of scale with regard to repair cost and installed about 3,100 square feet of driveways.
Analysis
The project has been completed and found to be in compliance with the construction documents and City Standards.
Concurrent with the construction of this Sidewalk Repair project, another project, the Annual Street Sealing 2014-15 project, which also required installation of curb ramps, began construction. The Sidewalk Repair project was capable of incorporating the curb ramps required on the Street Sealing project at lower costs than the prevailing market prices and within the necessary time frame. The Annual Street Sealing 2014-15 project had sufficient budget to pay for the work. Hence, staff incorporated the construction of the curb ramps required in the Annual Street Sealing 2014-15 into the Sidewalk Repair project. This approach resulted in the contract overage associated with this contract.
Previous Actions
• On November 3, 2014, by Resolution No. 2014-117, the City Council awarded the $374,805.00 construction contract to AJW Construction for the subject project.
• On June 20, 2016, by Resolution No. 2016-076, the City Council approved a 24.3% increase in the project costs from $554,463 to $689,414 for the subject project.
Applicable General Plan Policies
Policy No. 14.07 - Pedestrian Environment; Strive to achieve a more comfortable environment for pedestrians in all areas of San Leandro.
Environmental Review
This project was categorically exempt under California Environmental Quality Act (CEQA) pursuant to California Public Resources Code section 15301(c). A Notice of Exemption was filed with the Alameda County Clerk on August 21, 2014.
Summary of Public Outreach Efforts
Prior to work on driveways, the contractor distributed notices to the property owners.
This project was posted on the City’s website and advertised in the Daily Review. Notification of this bid opportunity was also sent to local Builder’s Exchanges as well as contractors who registered with the City to be informed of bidding opportunities.
Fiscal Impacts
The total cost of the project, including staff administration and inspection costs was $689,414. The cost of the construction contract was as follows:
Original Contract $374,805.00
Contract Change Orders $197,315.85
Total Contract Amount $572,120.85
Budget Authority
Account No. Appropriation Dates & Reso Amount
144-36-006 June 3, 2013; 13-273; FY 14-15 $125,208
144-38-006 June 3, 2013; 13-273; FY 14-15 $231,935
144-38-006 FY 13-14 Carryover $ 99,000
144-38-383 June 3, 2013; 13-273; FY 14-15 $ 63,834
165-38-006 June 3, 2013; 13-273; FY 14-15 $ 27,000
150-36-005 June 3, 2013; 13-273; FY 14-15 $ 71,000
593-52-252 June 30, 2015; CL 54258 $ 7,560*
010-14-010 May 27, 2015: Budget 05-026 $ 3,877*
142-38-354 June 3, 2013; 13-273; FY 14-15 $ 60,000
Total $689,414
* Reimbursements for services provided by the Annual Sidewalk Repair Program 2014-15 to the WPCP and City Manager’s office, respectively.
ATTACHMENT
• Post-construction Photo - Annual Sidewalk Repair Program 2014-15
PREPARED BY: Austine Osakwe, Senior Engineer, Engineering and Transportation Department