Title
Staff Report for a Resolution Awarding a Construction Contract to Pleasanton Engineering Contractors, Inc. for the Westgate Soundwall Repair Project, Project No. 2012.0200
Staffreport
SUMMARY AND RECOMMENDATIONS
The subject project will demolish and replace a section of soundwall on Westgate Parkway damaged by vehicular collisions. Staff recommends that the City Council award the contract to the lowest responsible bidder, Pleasanton Engineering Contractors, Inc., in the amount of $37,000 for the subject project.
BACKGROUND
In April 2011 and again in May 2011, the Police Department reported incidents involving automobile collisions into the soundwall along the east side of Westgate Parkway. The two separate collisions were both single vehicle collisions with the wall at approximately the same location, causing noticeable distress to the wall structure.
The soundwall separates Westgate Parkway from the back yards of residential properties along Timothy Drive and Marybelle Avenue. The wall was constructed when the property was a privately owned industrial site and became the City's responsibility when the right of way was acquired in 1987.
Analysis
During the design phase it was determined the damaged section of wall could not be repaired, but must be demolished and replaced. Additionally, it was found that the existing foundation was damaged in the collision and must also be replaced. These unforeseen conditions have increased the project costs by 50% from $50,000 to $75,000.
The bids were opened on August 14, 2013. Four (4) bids were received ranging from $37,000 to $114,000. Pleasanton Engineering Contractors, Inc. was determined by staff to be the apparent lowest responsible bidder. The engineer's estimate for the work was $31,420. Staff verified that the contractor has a valid license with the Contractors State License Board.
Previous Actions
On July 1, 2013, by Resolution No. 2013-098, the City Council approved a resolution approving Plans and Specifications and Calling for Bids
Environmental Review
On January 30, 2013, the project was determined Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to Section 15301, Existing Facilities, Class 1.
Permits and/or Variances Granted
A City Building Permit is approved for this work and will be issued to the contractor.
Fiscal Impacts
The total cost of the project is estimated at $75,000. The design phase cost was $17,000 and the construction phase is estimated at $58,000.
The project cost is reimbursable through a combination of the vehicle owner's automobile insurance and the City's self-insurance.
Budget Authority
The improvements will be funded using General Fund Capital Improvement project account No. 210-38-346. $50,000 was appropriated by mid-year adjustment per a memo signed by the City Manager dated May 8, 2012. An additional $25,000 was loaned from existing General Fund Capital Improvement project accounts, to be reimbursed from insurance sources, when received.
ATTACHMENTS
ยท Bid Summary
PREPARED BY: John O'Driscoll, Associate Engineer, Engineering and Transportation Department