Title
Staff Report for a City of San Leandro City Council Resolution to Accept the Work of the Annual Street Overlay/Rehabilitation 2017-18, Project No. 2018.0050
Staffreport
SUMMARY AND RECOMMENDATIONS
This contract constructed 20 street segments throughout the City, including upgrades to 86 curb ramps to comply with Americans with Disabilities Act (ADA) requirements.
Staff recommends the following actions:
• Accept the work by DeSilva Gates Construction;
• Authorize the City Manager to file the Notice of Completion;
• Authorize the City Manager to release the performance and payment bonds; and
• Authorize the City Manager to release the maintenance bonds for the subject project upon successful completion of the one-year maintenance period.
BACKGROUND
The City maintains approximately 180 centerline miles of paved roadways. Each year, the City typically conducts two pavement maintenance projects, one for street sealing and one for street overlay/rehabilitation. This contract is for the replacement of pavement (overlay) and for the repair of subgrade below pavement (rehabilitation), which addresses pavement in either poor condition and/or failed condition.
This contract completed repairs, reconstruction and/or overlay on a total of 10.73 lane miles of pavement on 20 segments of City streets, including upgrading and/or installing 86 curb ramps within the project limits to comply with the ADA. In addition, the project constructed two enhanced crosswalks with Rectangular Rapid Flashing Beacons on Farrallon Drive and School Street, respectively, and installed bicycle facilities within the project limits in support of the City’s Complete Streets goals. The project also installed nine speed cushions on several streets for neighborhood traffic calming. A list of work locations included in this contract is attached to this staff report.
The completion of this project is an important step towards improving the City’s streets, maintaining City infrastructure and providing safe access for all modes of transportation to improve the quality of life in San Leandro.
Analysis
Construction was completed and performed in compliance with the contract documents. The reconstruction of Washington Avenue was, however, deleted from the contract because CalTrans could not issue a timely permit for the work in its jurisdiction. The Washington Avenue work has been included in a following project.
The contractor did not fulfill the goals outlined in the Community Workforce Agreement (CWA). The contractor only attracted 5% of its workforce from San Leandro and 37% from within Alameda County. Although, the contractor could not meet the CWA goals, the contractor provided sufficient documentation of its good faith efforts.
Current Agency Policies
• Maintain and enhance San Leandro’s infrastructure.
Previous Actions
• On July 17, 2017, by Resolution No. 2017-108, the City Council approved a contract with NCE to design the subject project in the amount of $700,000.
• On July 16, 2018, by Resolution No. 2018-081, the City Council awarded a construction contract to DeSilva Gates Construction, L.P. in the amount of $10,163,845.
• On July 20, 2020, by Resolution No. 2020-093, the City Council authorized an increase to the contract change order cap from 13% to 20% (from $1,321,300 to $2,032,769) and appropriated $364,960 from Measure B Fund balance.
Applicable General Plan Policies
• Policy CSF-6.8 Maintenance: Ensure that sufficient funding is provided for the ongoing maintenance of City-owned facilities, including streets, streetlights, traffic signals, landscaping, street trees, storm drains, public buildings, and other infrastructure.
Permits and/or Variances Granted
• Obtained permits from CalTrans for work on CalTrans’ right of way.
Environmental Review
This project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301(c) of the CEQA guidelines. The Notice of Exemption was filed with the Alameda County Recorder on June 8, 2018.
Summary of Public Outreach Efforts
• The streets to be repaved are posted on the City’s website and were displayed at the 2018 Cherry Festival and 2018 City Council Town Hall meetings.
• Properties adjacent to the work received notification from the City and a second notification from the Contractor prior to starting work.
• The Notice to Bidders was published in the Daily Review, the South County Post, Visión Hispana and Sing Tao. Staff also notified 23 builders’ exchanges and construction data firms as well as a list of contractors that ask to be notified of bidding opportunities via email.
Fiscal Impacts
The total project cost is as described below
NCE design contract $837,740
Other design costs $189,756
Construction contract $10,163,845
Contract Change Orders ($357,575)
Construction management and inspection $540,922
Total $11,374,688
Change Order Summary
Change Order limit authorized at contract award was 13% ($1,321,300)
CCO No. Description Amount %
1 Added scope to construct driveways impacted $86,865 0.9%
by the project.
2 Additional cost based on measured
quantities of materials to construct driveways $21,823 0.2%
3 Added scope for construction of $287,826 2.8%
roundabout at West Broadmoor.
4 Additional costs associated with $256,441 2.5%
changes to CTB treatment on Juana,
Endicott and West Broadmoor due to
shallow utilities.
5 Added scope for new sanitary sewer main $287,723 2.9%
installation on Oakes Boulevard
6 Added scope to repair sinkhole on $378,886 3.7%
Marina Blvd., modification of
Lewelling median to accommodate bike lanes
and increase in construction item quantities.
7 Additional cost to stabilize and repave $317,336 3.1%
sections of Juana Ave. and Oakes Blvd. to
address poor subgrade and shallow utilities
issues on both streets.
8 Final agreed based on deductions, including ($1,672,799) (16.5%)
the deletion of Washington Ave
Total Requested Change Orders ($35,899) (0.4%)
Budget Authority
This street rehabilitation project was funded as follows:
Account No. Reso., Appropriation Dates & Source Amount
141-38-392 FY 2017-18 Budget, Measure BB $1,500,000
210-38-377 FY 2016-17 Budget, General Funds $754,374*
141-39-392 FY 2017-18 Budget, Measure BB Grant $9,225,000
142-38-392 FY 2017-18 Budget, Gas Tax $185,000
144-38-392 Approp. by Reso. 2020-093, 144 Fund Balance $364,960
143-38-392 FY 2017-18 Budget, Measure F (VRF) $950,000
Sub Total $12,979,334
*Not the full appropriation; only the portion used on this project/contract is shown.
The sanitary sewer point repair work was funded as follows:
Account No. Reso., Appropriation Dates & Source Amount*
593-52-262 FY 2016-17, WPCP Enterprise Fund $185,000
593-52-266 FY2017-18, WPCP Enterprise Fund $292,723
593-52-280 FY 2020-21, WPCP Enterprise Fund $307,975
Sub Total $785,698
Total appropriation $13,765,032
Attachments to Staff Report
• Project Photos 1
• Project Photos 2
• List of Work Locations
PREPARED BY: Austine Osakwe, Senior Engineer, Engineering and Transportation Department