Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 8 with Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways for $111,699.12 from July 1 through December 31, 2023
Staffreport
COUNCIL PRIORITY
• Infrastructure
SUMMARY
The City has a Non-Professional Service Agreement with Del Conte’s Landscaping, Inc. to provide landscape maintenance and weed abatement services in City right-of-ways. The proposed amendment for a contract extension will provide additional time for staff to issue a comprehensive RFP for services with a new contract start date no later than January 1, 2024.
RECOMMENDATIONS
Staff recommends that the City Council approve and authorize the City Manager to execute Amendment No. 8 to a Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. to provide monthly median maintenance and weed abatement services in City right-of-ways for six months starting July 1, 2023.
BACKGROUND
On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55026 for Citywide median maintenance. Four firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the five proposals were ranked and Pacheco Brothers Gardening, Inc., a Hayward-based firm, was selected based on the firm’s highest score and the second lowest bid price. The City entered into a contract with Pacheco Brothers Gardening, Inc. on March 1, 2016.
Amendment No. 1 extended the Non-Professional Services Agreement through June 30, 2018 and allowed the City Manager to extend the contract annually for three additional years by contract amendment. The subsequent year, Amendment No. 2 noted that the company name had changed to Del Conte’s Landscaping, Inc.
Analysis
If authorized, the existing contract will be extended for six months in the amount of $111,699.12. The new contract price reflects a 3.3% increase over the prior fiscal year. Services include maintenance of medians and other right-of-way landscapes, and/or weed abatement in forty-eight (48) distinct locations throughout the City including major streets such as E. 14th Street, Davis Street, Marina Boulevard, San Leandro Boulevard, Doolittle Drive, and Macarthur Boulevard. Services include mowing, plant trimming, irrigation monitoring and repair, litter abatement, and weed abatement. The contract will extend through December 31, 2023.
RFP 60668 for Citywide Median and City Facility Landscape Maintenance has been issued and closes on July 11, 2023. The intent is to bring a new agreement to Council for approval in October. The City has the option to cancel this agreement in advance of December 31, 2023 should a new agreement be approved.
Previous Actions
• Resolution No. 2016-025 Authorizing the City Manager to Execute a Non-Professional Services Agreement with Pacheco Brothers Gardening, Inc. for Citywide Medians Maintenance
• Resolution No. 2017-119 Authorizing the City Manager to Execute Amendment No. 1 to Non-Professional Services Agreement with Pacheco Brothers Gardening, Inc. for Citywide Medians Maintenance
• Resolution No. 2021-163 Authorizing the City Manager to Execute Amendment No. 6 to Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. for Citywide Median Maintenance
• Resolution No. 2022-177 Authorizing the City Manager to Execute Amendment No. 7 to Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. for Citywide Median Maintenance
Fiscal Impacts
The amendment to the agreement will cost $111,699.12 for six months. The amendment will be funded by the City Council adopted budget for FY 2023-2024 in account 010-33-053-5340.
ATTACHMENTS
• Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways
• Amendment No. 1 to Non-Professional Services Agreement between the City of San Leandro and Pacheco Brothers Gardening, Inc. for Citywide Median Maintenance
• Amendment No. 2 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways
• Amendment No. 3 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways
• Amendment No. 4 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways
• Amendment No. 5 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Ways
• Amendment No. 6 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Way
• Amendment No. 7 to Non-Professional Services Agreement between the City of San Leandro and Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City Right-of-Way
PREPARED BY: Jennifer Auletta, Deputy Director, Department of Public Works