Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Blaisdell’s for the City Hall Office Space Reconfiguration in an Amount of $175,331, Plus a 10% Contingency, for a Total Not-to-Exceed Amount of $192,864
Staffreport
SUMMARY
Staff recommend entering into a Non-Professional Services Agreement with Blaisdell’s for the purchase and installation of new office furniture and related furnishings as part of the City Hall office space reconfiguration. The project is part of a broader effort to more effectively utilize existing City Hall office space, align related City functions, and accommodate the operational needs of multiple departments and programs.
Blaisdell’s proposal totals $175,331. Staff recommend an additional 10% contingency for a total not-to-exceed amount of $192,864.
RECOMMENDATIONS
Staff recommend that the City Council adopt a resolution to approve and authorize the City Manager to execute a Non-Professional Services Agreement with Blaisdell’s in the amount of $175,331, plus a 10% contingency, for a total not-to-exceed amount of $192,864 for the City Hall office space reconfiguration.
BACKGROUND
The City is undertaking a series of coordinated office moves within City Hall to better align staff, services, and available workspace. A key component of this effort is the reconfiguration of the former San Leandro Unified School District office suite located on the second floor of City Hall.
Following the School District’s departure, the office suite temporarily housed Finance, Human Resources, and Information Technology staff who were dedicated to supporting the City’s recent Workday Enterprise Resource Planning (ERP) system launch. With the completion of that temporary use, the space is now available to support longer-term City operational needs.
The availability of this vacant office suite provides an opportunity to accommodate several City functions while facilitating a series of interconnected moves throughout City Hall. Human Services, Recreation and Parks leadership, Communications, and certain City Manager’s Office functions are planned to be relocated to the reconfigured space. The goal of these changes is to use existing City facilities more effectively to support staff, services, and the community. Specifically, the office reorganization is intended to bring related functions closer together, improve access to resident-facing services, accommodate new and growing services, and make more efficient use of limited City Hall office space.
Analysis
Staff solicited quotes and design proposals from Blaisdell’s, Pivot Interiors, and Vari. Staff reviewed the proposals based on cost, completeness of scope, functionality of the proposed design, product quality, and the vendors’ ability to meet the City’s overall project needs. Following review of the proposals, staff recommend Blaisdell’s. Blaisdell’s proposed design addresses the full project area and provides a cohesive solution for individual offices and workstations, shared work areas, reception, storage, and other furniture needs.
The proposed scope includes the purchase, delivery, and installation of office furniture and related furnishings necessary to implement the City Hall office space reconfiguration. Blaisdell’s proposal totals $175,331. Staff recommend authorization of a 10% contingency to address unforeseen needs or minor modifications that may arise during final implementation, resulting in a total authorization not to exceed $192,864.
Following Council authorization, the City will coordinate furniture installation with other improvements to the space, including removal of existing furniture, carpet replacement, painting, and information technology needs. The affected teams are anticipated to complete their moves in early 2027.
Financial Impacts
Sufficient funds are included in the City’s Capital Improvement Plan budget for City Hall Access and Workspace Planning.
This Council action will not impact fund balance because there are funds available in the Capital Improvement Plan budget.
ATTACHMENTS
A: Draft Resolution Approving and Authorizing the City Manager to Execute a NPSA with Blaisdell’s in an Amount Not-to-Exceed $192,864 for City Hall Office Space Reconfiguration
B: Blaisdell’s Proposal dated November 10, 2026
PREPARED BY: Jessica Lobedan, Deputy City Manager, City Manager’s Office