Title
Staff Report for a City of San Leandro City Council Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Redwood Painting Company, Inc for $304,763 for the Water Pollution Control Plant Structure Recoating Project; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 10% ($30,476); and to Authorize the City Manager to Negotiate and Approve Change Orders up to a Cumulative Value Not to Exceed 20% ($60,953); and to Appropriate $365,716 from the Water Pollution Control Plant Enterprise Fund Balance Reserve for the Purpose of Structure Recoating.
Staffreport
SUMMARY AND RECOMMENDATIONS
This agreement is for recoating of two structures at the Water Pollution Control Plant (WPCP).
Staff recommends City Council adopt a Resolution to take the following actions:
• Approve and authorize the City Manager to execute a Non-Professional Services Agreement with Redwood Painting Company, Inc for $304,763
• Authorize the City Manager to negotiate and approve individual changes orders up to 10% ($30,476) of the original agreement amount
• Authorize the City Manager to negotiate and approve cumulative changes orders up to 20% ($60,953) of the original agreement amount
• Appropriate $365,716 from the Water Pollution Control Plant enterprise fund balance reserve
ANALYSIS
Two structures at the Water Pollution Control Plant need recoating: Secondary Clarifier Number 1 and the Thickener Deck. The current coatings in these structures are degraded and the underlying steel structure is corroding. Recoating these structures now will prevent expensive repairs if the corrosion were to affect their structural integrity.
The Contractor will sand blast the structures to remove any current coating and to remove any corrosion that is already present. They will then use appropriate coatings to protect the structures from further degradation.
Fiscal Impacts
This project will cost the Water Pollution Control Plant Enterprise Fund $304,763 and up to $365,716 if there are change orders.
Budget Authority
This Enterprise Fund Project will cost $365,716 and be funded by transferring that amount from the Water Pollution Control Plant Fund Balance to account 593-52-113-5890.
$80,000 has been appropriated for this project in the in-plant CIP account (593-52-113). This account would normally carryover to the next fiscal year, but that process must wait until the books are fully closed. To prevent delays to the project, staff recommends that Council appropriate the full amount at this time. Staff will ensure that the funds are not also carried over.
Attachment
o Non-Professional Services Agreement between the City of San Leandro and Redwood Painting Company, Inc. for $304,763 for the Water Pollution Control Plant Structure Recoating Project
PREPARED BY:
Justin Jenson, Water Pollution Control Plant Manager
Hayes Morehouse, Water Pollution Control Administrative Analyst II