Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with San Leandro 2050 in an Amount Not to Exceed $195,000 for Implementation of the Western Alameda County Tree Partner Network
Staffreport
COUNCIL PRIORITY
• Quality of Life
• Infrastructure
SUMMARY
On June 16, 2025, the City Council accepted an Extreme Heat and Community Resilience Program planning grant for $244,545 to establish a Western Alameda County Tree Partner Network. The grant work plan includes funding for grant coordination and facilitation.
RECOMMENDATIONS
Staff recommend that the City Council adopt a resolution to approve and authorize the City Manager to enter into a Non-Professional Services agreement with San Leandro 2050 to coordinate and facilitate grant activities as specified in the Extreme Heat Grant work plan.
BACKGROUND
The Governor’s Office of Land Use and Climate Innovation - Extreme Heat and Community Resilience Program awarded the City and its partners a $244,545 planning grant to develop a Western Alameda County Tree Partner Network. The project aims to foster resilience to extreme heat through community-led tree planting and other greening efforts in San Leandro and surrounding unincorporated areas.
The project is a regional collaboration among the City of San Leandro, the Student Conservation Association, Hayward Area Recreation and Park District, and Alameda County.
The 30-month project includes six distinct tasks:
• Task 1: Regional Research & Stakeholder Engagement
• Task 2: Asset Mapping & Tree Education
• Task 3: Ecosystem Mapping
• Task 4: Partner Network Training
• Task 5: Tree Planting Network Workplan
• Task 6: Project Management
As part of the project, the City is seeking a facilitator to produce a comprehensive community partner map identifying organizations involved in tree planting, workforce development, education, maintenance, and outreach.
Analysis
San Leandro 2050 is recommended to provide project coordination and facilitation as identified in the grant work plan. The organization has existing relationships in the local sustainability community, has strong partnerships with schools, non-profits, and neighborhood groups, and is currently conducting related work as part of a grant-funded asset mapping project. This ongoing work is closely aligned with the goals of the Extreme Heat Grant.
In their proposal, San Leandro 2050 committed to deliver the following outcomes consistent with the grant work plan:
• A governance and coordination model that defines how neighborhoods, workforce partners, and cities can collaborate long-term
• A clear ecosystem map that visualizes existing connections and capacity gaps.
• A workforce and implementation readiness plan that moves beyond volunteerism toward paid, sustainable maintenance and planting programs.
• A final equity-focused plan strong enough to attract additional funding and serve as a model for other municipalities.
The agreement with San Leandro 2050 matches the scope and timeline of the grant work plan. Services will be provided through December 31, 2027.
Previous Actions
• Resolution No. 2025-067 authorizing the City Manager to accept an Extreme Heat and Community Resilience Program Grant
Applicable General Plan Policies
• Policy OSC-7.10 Open Space and Carbon Emissions. Continue to implement street tree planting and urban forestry programs, recognizing the potential for trees to sequester carbon
• Policy CD-7.1 Greening San Leandro. Promote drought-tolerant landscaping, tree planting, and tree preservation along San Leandro streets as a means of improving aesthetics, making neighborhoods more pedestrian-friendly, providing environmental benefits, and creating or maintaining a park-like setting.
• Policy CD-7.2 Tree Maintenance. Encourage tree maintenance practices that contribute to the long-term health and appearance of the City’s urban forest.
• Policy EJ-1.3: Urban Greening. Develop local urban greening initiatives focused on areas where roadways interface with sensitive land uses (parks, residential, schools) to limit exposure to tailpipe emissions
Financial Impacts
Sufficient funds are included in the FY 2026 Grants Fund budget for grant coordination and facilitation services:
• Grants Fund, Account 150-62-147: $195,000
This Council action will not impact fund balance because there are funds available in the FY 2026 adopted budget.
ATTACHMENTS
A: Resolution for a NPSA with SL 2050
B: Project Proposal
C: Project Budget
D: Extreme Heat Grant Work Plan
PREPARED BY: Jennifer Auletta, Parks and Landscape Manager, Recreation and Parks Department