Title
Staff Report for a Resolution Approving a Consulting Services Agreement with WRECO for the Design of the 2016-17 Annual Street Overlay/Rehabilitation Project in the Amount of $258,490.00 and Authorization for Individual Change Orders up to 10% or $25,849 each and Cumulative Change Orders up to 25% or $64,623 of the Original Contract, Project No. 2017.0050
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends approval of the consulting services agreement with WRECO for the topographic survey and civil engineering design and authorization for individual change orders up to 10% or $25,849 each and cumulative change orders up to 25% or $64,623 of the original contract for the 2016-17 Annual Street Overlay/Rehabilitation Project.
BACKGROUND
Streets are a critical component of the City’s infrastructure and their condition is an important factor in the quality of life for residents and the vitality of local businesses. Good pavement increases the efficiency of transporting goods, improves bicycle safety and makes walking more appealing. Each day, residents are dependent upon safe, reliable local streets and roads to begin and end their daily commutes. Police, fire and emergency medical services all rely on safe and reliable roads to react quickly to calls for service.
Currently, the City’s roadways are among the worst in Alameda County, with an average Pavement Condition Index (PCI) rating of 56. On November 4, 2014, voters in San Leandro and Alameda County passed Measure HH and Measure BB tax measures with the goal of improving local roadways.
Historically, Annual Street Overlay/Rehabilitation projects have been designed by Engineering and Transportation Department staff, using a topographic survey prepared by a consultant. This year a consultant will be hired to perform the topographic survey as well as the civil engineering design in order to repair more streets than in previous years and meet our construction schedules. The consultant will also design upgrades to substandard pedestrian crossings along the selected streets to provide for curb ramps and crosswalks to ensure they comply with current Americans with Disabilities Act (ADA) requirements.
Analysis
A request for proposals was posted on the City’s website and emailed to firms that expressed interest in working with the City. This effort resulted in the receipt of seven proposals from engineering consulting firms. Staff ranked the proposals and checked references for the top two firms. WRECO was chosen based on demonstrated technical ability and the capability to complete the project scope.
This contract for $258,490 represents staff’s current understanding of the work required. Occasionally, changes to the scope of contracts are necessary to respond to new information and/or to include additional items of work necessary for a complete product. In order to resolve these issues in a timely fashion and avoid delaying work, staff additionally requests authorization to issue individual change orders to the consultant up to 10%, or $25,849 each, and cumulative change orders up to 25%, or $64,623 of the original contract.
Current Agency Policies
Council Goal D: Maintain and enhance San Leandro’s infrastructure.
Applicable General Plan Policies
• Policy No. 16.03: Regularly maintain City streets and traffic control devices to ensure that streets operate safely and efficiently.
• Goal No. 18: Improve traffic safety and reduce the potential for accidents on San Leandro streets.
Environmental Review
A review of the California Environmental Quality Act (CEQA) will be completed during the design of the project. Staff anticipates that this project will be categorically exempt but the project will include mitigation measures should they be required.
Fiscal Impacts
The total project is estimated to cost $5,965,000 including design, construction, inspection, and contingency.
The cost of this contract is $258,490. If change orders are necessary they will not exceed $64,623.
Budget Authority
This project will be funded as follows:
|
Account No. |
Reso & Appropriation Date & Source |
Amount |
|
141-39-024 |
Reso. 2015-100, 6/1/15; Measure BB Grant |
$3,000,000 |
|
141-38-377 |
Reso. 2015-100, 6/1/15; Measure BB |
$1,275,000 |
|
144-38-377 |
Reso. 2015-100, 6/1/15; Measure B |
$ 310,000 |
|
142-38-377 |
Reso. 2015-100, 6/1/15; Gas Tax |
$ 380,000 |
|
210-38-377 |
Reso. 2015-100, 6/1/15; General Fund |
$1,000,000 |
Total Appropriation $5,965,000
ATTACHMENT(S)
Attachment(s) to Resolution
1. CSA with WRECO for 2016-17 Annual Street Overlay/Rehabilitation Project.
PREPARED BY: Phillip Toste, Associate Engineer, Engineering and Transportation Department