Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute all Documents Required to Purchase a Replacement Rapidview IBAK HD Mainline + E450 Gas CCTV Inspection System for the Water Pollution Control Plant for a Total Cost of $485,241 and to Authorize an Increase in Contract Price of up to $55,000 to Account for Any Change in Purchase Price Due to Market Volatility
Staffreport
COUNCIL PRIORITY
• Infrastructure
SUMMARY
This item recommends that the City Council approve the purchase of a replacement RapidView IBAK HD Mainline + E450 Gas CCTV Inspection System for the Water Pollution Control Plant to replace an aging vehicle that has reached the end of its useful life. The action also authorizes a contract increase of up to $55,000 to account for potential market-related price fluctuations, with sufficient funds available in the FY 2026 budget.
RECOMMENDATIONS
Staff recommend that the City Council adopt a resolution to approve and authorize the City Manager or her designee to execute all documents required to purchase a replacement RapidView IBAK HD Mainline + E450 Gas CCTV Inspection System for the Water Pollution Control Plant for a total cost of $485,241 and to authorize an increase in contract price of up to $55,000 to account for any change in purchase price due to market volatility.
BACKGROUND
The City maintains a fleet of vehicles that are used to provide City services for various department functions. Vehicles are periodically replaced to ensure reliability and minimize costs of operation.
The RapidView IBAK HD Mainline + E450 Gas CCTV Inspection System is a specialized inspection platform used to internally assess the condition of sewer pipelines. This system allows staff to identify blockages, structural defects, and maintenance needs without excavation, supporting proactive maintenance and regulatory compliance.
The RapidView IBAK HD Mainline + E450 Gas CCTV Inspection System (Vehicle #651) used by the Water Pollution Control Plant has reached the end of its useful life and the cost to maintain this unit is rising. This vehicle is recommended for replacement.
The California Air Resource Board (CARB) has mandated that state and local government fleets phase out Internal Combustion Engine (ICE) heavy-duty vehicle purchases, with interim targets of 50% zero-emission vehicle (ZEV) purchases in 2025 and 2026 and 100% of ZEV purchases in 2027. The vehicle described herein is one of eight (8) heavy-duty ICE vehicles the City will purchase between 2025 and 2026, which will be offset by eight (8) heavy-duty ZEV vehicles.
Analysis
Municipal Maintenance Equipment participates in Sourcewell pricing for government agencies, which satisfies the City’s public bid requirements. Municipal Maintenance Equipment has provided a quote for a RapidView IBAK HD Mainline + E450 Gas CCTV Inspection System to replace Vehicle #651 for $485,241. This unit has equal capacity and function to Vehicle #651 that must be replaced.
While similar equipment may appear to be available at lower prices through online vendors or standard retailers, municipal-grade CCTV inspection systems are purpose-built for heavy-duty use in wastewater environments. These systems include specialized components such as gas-rated equipment for confined spaces, high-resolution cameras designed for long-distance pipeline inspection, data management software compatible with regulatory reporting, and ruggedized transport and control units. As a result, the cost reflects a comprehensive and professional-grade system.
Vehicles prices are frequently subject to change due to volatile market factors including trade policies, supply chain and inventory limitations, increased demand, etc. To avoid purchasing delays, Staff request authorization to issue change orders to the vendor for up to 12% ($55,000) of the original contract amount in case there are price changes.
Financial Impacts
This Council action will not impact fund balance because there are sufficient funds available in the FY 2026 adopted budget for this purchase:
• Replacement unit $485,241
• 12% contingency for market volatility: $55,000
Total $540,241
ATTACHMENT
A: DRAFT Resolution (HD Mainline)
B: Quote for HD Mainline
PREPARED BY: Dana Turner, Management Analyst I, Public Works Department