Title
Resolution to Approve a Three-Year Consulting Services Agreement with Building Futures With Women And Children in the Amount of $442,965 for the Purpose of Mobile Outreach Activities to Serve the Unsheltered Population of San Leandro, Appropriate Funds from the American Rescue Plan Act (ARPA) Fund 190, and Authorize the City Manager to Approve Unspent ARPA Funds to Future Fiscal Years' Budgets
Staff Report
SUMMARY AND RECOMMENDATIONS
Staff recommends the City Council approve a resolution to:
• Authorize the City Manager to execute a three-year consulting contract with Building Futures with Women and Children for mobile outreach in the amount of $442,965;
• Appropriate $442,965 from the American Rescue Plan Act (ARPA) Fund 190; and
• Authorize the City Manager to approve unspent ARPA funds to future fiscal years’ budgets.
BACKGROUND
The 2019 Alameda County Homeless Point in Time (PIT) Count captured San Leandro’s total homeless population at 418 individuals, 74 of which are sheltered. While the 2022 Alameda County PIT results are currently pending, it is still anticipated that San Leandro will have a significant number of unsheltered residents due to the current housing crisis and the economic impacts from the COVID-19 pandemic.
This proposed mobile outreach program will be a partnership between Building Futures with Women and Children (BFWC) and the City to ensure street outreach services are made available to the unsheltered population of San Leandro. At this time, the City does not have any other contracts or staff to provide outreach services to San Leandro residents who are currently unsheltered. BFWC plays a key role in linking San Leandro residents with services via Alameda County’s Coordinated Entry System and connecting clients with shelter, interim housing, rapid re-housing & permanent supportive housing.
Analysis
The proposed contract includes services to sites and spaces where people experiencing homelessness are located or already frequent to access resources. Those experiencing homelessness in the City of San Leandro will benefit from having dedicated program staff to focus on conducting outreach, providing supportive services such as case management, housing problem solving and harm reduction outreach, which also provides basic needs like food and clothing. Program staff will develop close working relationships with a wide range of stakeholders and providers in San Leandro. This will allow the City to holistically address the particular needs of those seeking services.
Current City Council Goal
• Support and implement programs, activities and strengthen communication that enhances the quality of life and wellness, celebrates the arts and diversity and promotes civic pride
Fiscal Impacts
The three-year total contract cost of $442,965 will be funded with available American Rescue Plan Act (ARPA) funds from account 190-17-815-5120. The annual contract cost for the services is $147,655. The total cost for fiscal year 2021-22 is estimated at $36,914 for May and June 2022.
ARPA funds must be spent by December 31, 2024. If obligated by December 31, 2024, the City can spend the funds by December 31, 2026. This contract will obligate future ARPA spending beyond December 31, 2024. Therefore, staff requests appropriations in the amounts of $36,914 for fiscal year 2021-22 and $147,655 for fiscal year 2022-23.
Budget Authority
Staff requests appropriation of funds from ARPA Fund 190 and also requests authorization for the City Manager to approve unspent ARPA Funds to future fiscal years’ budgets for this BFWC contract.
This contract will be funded as follows:
Account No. Source Fiscal Year Amount
190-71-815-5120 ARPA FY 2021-22 $ 36,913.75
190-71-815-5120 ARPA FY 2022-23 $147,655.00
190-71-815-5120 ARPA FY 2023-24 $147,655.00
190-71-815-5120 ARPA FY 2024-25 $110,741.25
TOTAL $442,965.00
Attachment
• ATTACHMENT A - Consulting Services Agreement (CSA) BFWC Mobile Street Outreach
• ATTACHMENT B - RESOLUTION - BFWC Mobile Outreach
• ATTACHMENT C - BFWC Presentation
PREPARED BY: Kirsten “Kurry” Foley, Acting Director, Human Services Department