Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to Consultant Services Agreement between the City of San Leandro and ClientFirst Consulting Group, LLC for Technology Consulting Services, Increasing the amount by $205,410, for a Total Amount not to Exceed $312,400
Staffreport
CITY COUNCIL PRIORITIES
• Fiscal Sustainability and Transparency
• Maintain and Enhance Infrastructure
SUMMARY
City Council action amends the agreement between the City of San Leandro and ClientFirst Consulting Group, LLC for Technology Consulting Services.
RECOMMENDATION
Staff recommends that the City Council review and approve Amendment No. 1 to the Consultant Services Agreement between the City of San Leandro and ClientFirst Consulting Group, LLC for Technology Consulting Services through June 30, 2025.
BACKGROUND
The City's technology infrastructure, including networking switches, firewalls and computers requires regular maintenance and replacement. The City’s Information Technology (IT) Department is responsible for this maintenance. Due to historic low staffing levels, recent vacancies in IT and the extensive maintenance requirements, the IT Department required consulting assistance with the planning and execution of this maintenance and replacement project.
On July 1, 2023, the City entered into a consulting services agreement with ClientFirst Consulting Group for Interim Project Management, Infrastructure and Helpdesk Management for an amount not to exceed $90,990. The term of this agreement runs through June 30, 2024.
Analysis
The original scope of the consulting services agreement with ClientFirst Consulting Group included:
• Infrastructure Design and Advisory Services
• Infrastructure Procurement Services
• IT Operational Management Assistance
The scope of Amendment No. 1 expands the original scope to include:
• Project management and execution of infrastructure projects
• Emergency network outage assistance
• Telecommunications services inventory and audit
Previous Actions
On November 27, 2023, the City entered into a consulting services agreement with ClientFirst Consultingn Group for Interim Project Management, Infrastructure and Helpdesk Management for an amount not to exceed $90,990. The term of this agreement runs through June 30, 2024.
On March 23, 2022, the City entered into a consulting services agreement with ClientFirst Consulting Group for Information Technology Assessment for an amount not to exceed $21,720. This agreement was amended on June 9, 2022, and May 12, 2023 to increase the total amount to $98,935.
Fiscal Impact
The current contract with ClientFirst Consulting Group for $90,990 will increase by $205,410, for a total amount not to exceed $312,400.
Budget Authority
The IT Department Fiscal Year 2023-2024 budget includes sufficient funds to cover the consulting services cost.
ATTACHMENTS
• Attachment A: Resolution, Approving Amendment No. 1 to Agreement
• Attachment B: Agreement with ClientFirst Consulting Group (July 1, 2023)
• Attachment C: Amendment No. 1 to Agreement with ClientFirst Consulting Group
PREPARED BY
Michael Sinor, Chief Technology Officer