Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to the Consultant Services Agreement with PlanIT Geo to Develop a Citywide Tree Master Plan That Would Add an Additional $13,000 to the Existing Agreement Using American Rescue Plan Act Funds, for a Total Not to Exceed $213,000
Staffreport
COUNCIL PRIORITY
• Infrastructure
• Sustainability & Resiliency
• Quality of Life
SUMMARY
The City has an existing Consulting Services Agreement with PlanIT Geo to support the Tree Master Plan development. The proposed amendment to the agreement provides an additional scope of work, related to the development of the maintenance plan.
RECOMMENDATIONS
Staff recommends the City Council approve and authorize the City Manager to execute an amendment to a consulting services agreement between the City of San Leandro and PlanIT Geo to extend the term to December 31, 2024, and to increase the contract cost by an additional $13,000 for a total not to exceed of $213,000.
BACKGROUND
Urban forestry and carbon sequestration were identified as key strategies in the City’s 2021 Climate Action Plan for improving community-wide public health, safety, and wellbeing and increasing resilience of vulnerable populations against the hazards of extreme heat and flooding. In its greenhouse gas (GHG) inventory, the CAP also identifies street trees as an important resource for climate mitigation.
The City contracted with PlanIT Geo in 2022 to prepare the Citywide Tree Master Plan that included an inventory of the City’s public trees, an urban heat assessment, tree canopy cover analyses and goal setting, an evaluation of urban forestry operations, strategies for growing and preserving the urban forest, and robust education and outreach.
Analysis
Since the project kickoff in June of 2022, transitions in staffing coupled with changes to the urban forestry program operations have impacted the original scope and timeline for adoption. The additional scope of work includes adjustments to the existing deliverables to align with the new department vision and structure with a focus on clarifying roles and responsibilities, budget and maintenance program recommendations.
The contract and timeline are extended to finalize the plan and to facilitate a planned presentation and requested adoption by the City Council, currently envisioned for Autumn, 2024.
Previous Actions
Resolution No. 2022-064 to Execute a Consulting Services Agreement with PlanIT Geo to Develop a Tree Master Plan
Financial Impacts
The Tree Master Plan project will require no additional Council appropriation for Fiscal Year 2024-2025. This action will draw down $13,000 in currently appropriated American Rescue Plan Act Funds (Account 190-63-817-5340).
ATTACHMENTS
A: Resolution for Amendment No. 1 to a Consulting Services Agreement
B: CSA Scope of Work for and Compensation for Amendment No.1
C: Consulting Services Agreement between the City of San Leandro and PlanIT Geo for development of a Tree Master Plan
PREPARED BY: Jennifer Auletta, Parks and Landscape Manager, Recreation & Parks Department