Title
Adopt a Resolution Approving and Authorizing the City Manager to Execute Amendment No. 1 for $15,240 to the Nonprofessional Services Agreement between the City of San Leandro and BrightView Landscape Services, Inc. dba Emerald Landscape for Landscaping Services at the City of San Leandro Water Pollution Control Plant
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute Amendment No. 1 to the Nonprofessional Services Agreement with BrightView Landscape Services Inc. dba Emerald Landscape (“Emerald Landscape”) to continue providing landscaping maintenance at the City of San Leandro Water Pollution Control Plant (WPCP).
BACKGROUND
On October 7, 2020, the City released an Invitation for Bids for an 18-month contract to provide landscaping services at the Water Pollution Control Plant. Emerald Landscape was the low bidder and started service on January 1, 2021 for a term ending June 30, 2022. Staff intends to publish a Request for Proposals for landscaping services first half of Fiscal Year 2023 for services starting in January 2023. This amendment would provide landscaping services for the WPCP while this process completes.
Analysis
From October 7, 2020 to October 29, 2020, the City conducted an open bid process for landscaping services at the City’s Water Pollution Control Plant for the period between January 1, 2020 to June 30, 2022. There were five responsive bidders, with total bids ranging from $49,800 to $462,343. Emerald Landscape was the low bidder. Council approval was not required because the agreement was under the $50,000 threshold.
If approved, this amendment will extend the term of the agreement from June 30, 2022 to December 31, 2022 and includes a CPI increase of 4.2%. This increases the not-to-exceed amount by $15,240 for a total of $65,040.
Previous Actions
There are no Council prior actions because the original agreement was under the $50,000 threshold for Council approval.
Fiscal Impacts
Amendment No. 1 to the Nonprofessional Service Agreement with Emerald Landscape. will cost $15,240 to be recorded in account 593-51-002-5340 in Fiscal Year 2022-2023.
Budget Authority
The biennial budget for fiscal year 2022-2023 includes $49,500 for landscaping services. No additional appropriation is needed.
ATTACHMENTS
• Attachment A: Resolution of the City of San Leandro City Council to Approve and Authorize the City Manager to Execute Amendment No. 1 to the Nonprofessional Services Agreement between the City of San Leandro and BrightView Landscape Services, Inc. dba Emerald Landscape for landscaping services at the City of San Leandro Water Pollution Control Plant
• Attachment B: Nonprofessional Services Agreement between the City of San Leandro and BrightView Landscape Services, Inc. dba Emerald Landscape for landscaping services at the City of San Leandro Water Pollution Control Plant
• Attachment C: Amendment No. 1 to the Nonprofessional Services Agreement between the City of San Leandro and BrightView Landscape Services, Inc. dba Emerald Landscape for landscaping services at the City of San Leandro Water Pollution Control Plant (draft)
PREPARED BY: Hayes Morehouse, Water Pollution Control Manager, Public Works Department