Title
Staff Report for a Resolution Accepting the Work for the Fiber Loop City Hall to Main Library Project, Project No. 2013.0320
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council accept the work and authorize the City Manager to file the Notice of Completion, release the performance and payment bonds and release the maintenance bond upon successful completion of the one-year maintenance period.
BACKGROUND
Prior to this project a single fiber cable connected City Hall with the Main Library and the rest of the City’s fiber optic communication system. Damage to this link would sever communication between the computer servers at City Hall and all other City facilities. This project installed a second, separate, fiber optic line between City Hall and the Main library creating a loop with the existing cable so that damage at one location will not stop communications and data transfer. New conduit for the fiber was installed under the Fiber Conduit for Broadband Network Project and the actual communication fiber was installed under this project.
Analysis
Construction is complete. The work was inspected and deemed in compliance with the contract documents and City standards.
Previous Actions
On April 20, 2015 by Resolution No. 2015-082, the City Council awarded a contract for construction of the work to All Phase Excavation & Construction, Inc.
Environmental Review
The project was determined categorically exempt from the California Environmental Quality Act (CEQA) per section 15304(f) Minor Alteration to Land. A Notice of Exemption was filed with the County Recorder on May 10, 2013.
Fiscal Impacts
A summary of the construction contract with All Phase Excavation & Construction, Inc.:
Original Contract $62,990.00
Change Orders $0.00
Total Contract Amount $62,990.00
The total project cost was $138,000.00, including design, conduit construction completed under separate contract, fiber installation by All Phase Excavation & Construction, Inc. and construction administration.
Budget Authority
Developer Fees for Street Improvements (DFSI) 120-28-191 $60,000
(Appropriated in FY 2012-13)
General Fund 210-28-191 $60,000
(Appropriated in FY 2012-13)
General Fund 210-28-191 $30,000
(Appropriated April 20, 2015 by Resolution 15-082)
Total $150,000
ATTACHMENT
None.
PREPARED BY: John O’Driscoll, Associate Engineer, Engineering and Transportation Department