Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Consulting Service Agreement with AMS.net in Fiscal Year 2026 for Phase 3 of the Citywide Network Refresh, Including Security Appliances, Mulford Branch Network, and Phone System Improvements for a Total Amount Not to Exceed $145,000
Staffreport
COUNCIL PRIORITY
• Infrastructure
• Sustainability & Resiliency
• Fiscal Sustainability and Transparency
SUMMARY & RECOMMENDATIONS
Adopt a Resolution to Approve and Authorize the City Manager to Execute Consulting Service Agreements in FY 2026 for Phase 3 of the Citywide Network Refresh, including security appliances, Mulford Branch network, and phone system improvements for a total not to exceed$145,000.
Phase 3 pricing was developed using the Merced County Fast Open Contracts Utilization Services (FOCUS), a cooperative purchasing program.
BACKGROUND
The Information Technology Department (IT) maintains network devices, including firewalls and switches to provide Internet and internal connectivity to City staff and the community via public WiFi. Regular and prompt replacement of aging technology equipment is critical to ensure the effective, secure, and efficient operation of City business.
The current state of City network equipment utilized by City staff is aging and in need of replacement. The existing technology equipment utilizes legacy technology and does not support the needs of a modern workforce. This situation causes significant inefficiencies, frequent outages and a negative impact on work productivity.
The IT Department is in the process of completing Phase 2 of the Citywide Network Refresh Project, which includes switch replacements, network cabling, Library and Senior Center improvements, and fiber optic cabling. This work will be completed in Summer 2026.
Phase 3 of the project will include implementation of security appliances, a new Mulford Branch network, and phone system improvements for a total not to exceed amount of $145,000.
Analysis
The IT Department performed an extensive evaluation of network hardware and multiple manufacturers and service providers. IT selected Cisco Systems, Inc. as the preferred manufacturer and AMS.Net as the preferred services provider, taking into consideration technical capabilities, reliability, functionality, maintainability, and cost.
Phase 3 utilizes the Merced County Fast Open Contracts Utilization Services (FOCUS) cooperative purchasing program, a competitively bid contract, to obtain the best pricing available for the City. San Leandro Municipal Code Sec. 1-6-305 permits the City to purchase equipment through cooperative purchasing with other governmental bodies without engaging in its own competitive bidding process.
Legal Analysis
The City Attorney’s office reviewed and approved the consulting services agreements, purchase orders, this staff report and the Resolution as to form.
Financial Impacts
The total cost allocated in FY 2026 is $145,000.
Sufficient funds are included in the Information Technology Internal Service Fund FY 2026 adopted budget for technology equipment.
This Council action will not impact fund balance because there are funds available in the budget.
ATTACHMENTS
Attachment A - Resolution
Attachment B - SOW Network Refresh Phase 3
PREPARED BY: T. Michael Yuen, Assistant City Manager and Acting Chief Technology Officer