Title
Staff Report for a City of San Leandro City Council Resolution Approving and Authorizing the City Manager to Execute a Non-Professional Services Agreement for $637,200 for Fiscal Years 2021-2022 and 2022-2023 with Priority 1 Public Safety Equipment Installation Incorporated, for Maintaining, Servicing, and Outfitting of Existing Police Vehicles to Match Equipment Presently in Use in the Police Department's Fleet
Staff Report
SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a sole source procurement, which is justified to match vehicle equipment currently in use on existing vehicles, approve the contract amount and authorize the City Manager to execute a non-professional services agreement with Priority 1 Public Safety Equipment Installation, Inc., to outfit, service, and maintain any new and replacement police fleet vehicles through June 30, 2023.
BACKGROUND
City Council Resolution No. 2019-095 authorized a sole source procurement for Police Fleet Services and Maintenance using Priority 1 Public Safety Equipment. That agreement expires June 30, 2021. The Police Department's current fleet management program has been well received by the Department and continues to provide the service level expected from Priority 1. The Police Department intends to continue this arrangement for Fiscal Year 2021-2022 and 2022-2023. The fleet management program has existing funding programmed into the Garage Fund 690.
Analysis
Priority 1 will continue to be responsible for servicing all vehicles in the Police Department's fleet. "Service" means all administrative work associated with the coordination of service providers for outfitting vehicles, recordkeeping, and any other administrative needs related to the fleet program. The service fee shall not exceed $120,000 per fiscal year. The service rate is $200 per patrol vehicle per month and $100 per vehicle per month for unmarked vehicles. Any remaining balance will be carried forward ...
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