Title
Staff Report for Resolution Authorizing the City Manager to Execute Non-Professional Services Agreement with Flagship Facility Services, Inc. for Citywide Janitorial Services for $589,750.08 for Fiscal Year 2017-18 and $610,391.33 for Fiscal Year 2018-19
Staffreport
RECOMMENDATION
Staff recommends that the City Council approve a Non-Professional Services Agreement with Flagship Facility Services, Inc., for an annual amount of $589,750.08 for fiscal year 2017-18 and $610,391.33 for fiscal year 2018-19.
BACKGROUND
On February 25, 2014, the Public Works Department issued a Request for Proposals (RFP 53282) for Citywide janitorial services. Nine firms submitted proposals deemed responsive to the RFP. After review by a committee of internal staff, the nine proposals were ranked by points awarded for the following criteria: adherence to requirements of the RFP (10 points); qualifications, technical competency and similar experience (20 points); total cost proposal for monthly service (25 points); completeness of an operations plan (25 points); references from other local agencies (10 points); and the company's financial condition (10 points). Total scores varied from a low of 49.4 to a high of 81 points out of 100. Flagship Facility Services, Inc. a San Jose-based company was the firm with the highest score. The initial contract term expired June 30, 2015 and included provisions for an annual extension for four additional years and include annual price adjustments.
Analysis
If authorized, the City and Contractor will enter into a new Non-Professional Services Agreement with the contractor to fulfill the final two years of the mutually agreed upon contract extension as specified in RFP 53282. The new contract includes price increases to reflect salary and benefit increases related to compliance with the City's Living Wage Ordinance and to include the following new services:
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