Title
Staff Report for a Resolution Approving Amendment No. 1 in the Amount of $158,000 and an Increase in the Contract Change Order Cap from 25% to 30% for a Consulting Services Agreement with Indigo / Hammond & Playle Architects, LLP for the Police Building and South Offices Expansion Project, Project No. 2014.0481
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends approval of Consulting Services Agreement Amendment No. 1 with Indigo / Hammond & Playle Architects, LLP (Indigo) in the amount of $158,000.00, for the additional work of preparation of construction-ready plans, specifications and cost estimates to convert the existing theater area in the South Offices Building into a multi-purpose meeting room. This amendment will result in a total contract amount of $806,001.85.
Staff also recommends that the Contract Change Order Cap should be increased from 25% to 30% to allow for further potential contract amendments. The 30% change order equals $47,400, for a potential total amount of $205,400.
The project budget has sufficient allocations to fund Consulting Services Agreement Amendment No. 1 and possible contract amendments that would bring the changer order percentage to 30%.
BACKGROUND
The City entered into a design contract with Indigo / Hammond & Playle Architects in 2016 for the development of plans, specifications and cost estimates for tenant improvements in the South Offices Building and the Public Safety Building (PSB) to allow for the expansion of the San Leandro Police Department (SLPD). At the time of entering into contract with Indigo, the theater in the South Offices Building was tentatively slated to be leased by the San Leandro Unified School District, so the theater was not included in the design scope of work.
Recently the School District indicated they are no longer interested in leasing the South Offices Building theater space and therefore staff recommends converting this area into a multi-purpose meeting room that can b...
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