Title
Staff Report for a Resolution to Award a Construction Contract to Century Carpet, Inc., Authorization for the City Manager to Negotiate and Approve Individual and Cumulative Change Orders Up to 5% of the Original Contract Amount and City Council Approval to Additionally Appropriate $50,000 for Painting and Resilient Flooring from General Fund Balance for the Main Library Carpet Replacement, Project No. 2014.0370
Staffreport
SUMMARY AND RECOMMENDATIONS
This contract provides for replacing the existing carpeting in the Main Library.
Staff recommends the following actions:
* Awarding the negotiated construction contract and bid alternatives to Century Carpet, Inc. for the amount of $517,885.00 for the subject project;
* Authorizing individual and cumulative change orders up to 5% of the original contract;
* Appropriating additional General Funds in the amount of $50,000 for this project.
BACKGROUND
This project will replace existing carpet flooring throughout the Main Library, excluding the Auditorium and Project Literacy offices, which have less foot traffic and do not currently need replacement. Existing carpet will be changed to resilient vinyl flooring in the Karp, Estudillo and Trustees public meeting rooms.
Analysis
The project was advertised on September 2, 2016 and two mandatory pre-bid meetings were held on September 12 and September 13, 2016. Bids were opened on September 22, 2016, and there was only one bidder, Century Carpet, Inc Their original bid was $509,000 for the base bid and $586,000 for the base bid plus additive alternatives for painting and resilient flooring. The City decided to open negotiations with the sole bidder in an effort to reduce the project costs. This negotiation effort was undertaken for the following reasons:
* There was only one bidder.
* Re-bidding could not meet the proposed project schedule to start these repairs during the City's holiday closure period.
* The bid with additive alternatives was almost 15%...
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