Title
Adopt a Resolution to Approve and Authorize the Mayor to Execute Amendment No. 1 to the Agreement with Redwood Public Law, LLP for the Provision of Legal Services, to Increase the Fiscal Year 2025-2026 Contract Amount by $434,789 for a Total Amount Not-to-Exceed $1,387,009
Staff report
SUMMARY
Legal services expenditures in Fiscal Year 2025-2026 (FY 2026) exceeded the authorized contract amount with Redwood Public Law, LLP. Staff recommend increasing the FY 2026 contract authority to reflect the actual cost of services provided. Staff identified factors contributing to the increased expenditures and have since implemented process improvements to strengthen invoice processing, expenditure monitoring, and contract oversight.
RECOMMENDATIONS
Staff recommend the City Council adopt the resolution to approve and authorize the Mayor to execute Amendment No. 1 to the agreement with Redwood Public Law, LLP for the provision of legal services, to increase the FY 2026 contract amount by $434,789 for a total amount not-to-exceed $1,387,009.
BACKGROUND
On March 4, 2024, the City Council adopted Resolution No. 2024-020, authorizing execution of an agreement with Redwood Public Law, LLP (“Agreement”) to provide general legal services to the City of San Leandro through December 31, 2029.
The Agreement authorized compensation in the amount of $940,000 in Fiscal Year 2024-2025 (FY 2025, Year 1), with compensation in subsequent years adjusted by the April percentage change in the Consumer Price Index for the San Francisco-Oakland-San Jose area, not less than 1% and no greater than 3.5%, rounded to the nearest $5.00, resulting in authorized compensation of $952,220 for FY 2026.
In FY 2026, the cost of legal services under the Agreement totaled $1,387,009, exceeding the authorized amount of $952,220 by $434,789. Accordingly, a contract amendment is necessary to increase the spending authority to cover the expenditures.
Analysis
Staff conducted an analysis to...
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