Title
Staff Report for a Resolution Authorizing the City Manager to Execute a Rental Agreement with Nixon-Egli Equipment Company for a Cold Milling Machine at an amount not to exceed $93,332.96.
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the Council authorize the City Manager to execute a 3-month rental agreement for lease of a cold milling machine at a total cost of $93,332.96.
BACKGROUND
With last year’s passage of SB1, the City is the recipient of State monies (issued monthly) for use in approved maintenance projects located within the right-of-way. In anticipation of expanding the amount of asphalt maintenance work able to be completed by staff, last year the City Council also approved purchase of a new asphalt paver.
Analysis
The Public Works Department currently has a small cold milling machine (also known as a grinder). However, with the amount of maintenance work planned for this summer/fall (project list approved by Council on April 16, 2018), a larger grinder would allow for a greater volume of work to be completed in a shorter timeframe.
Staff found only one company, Nixon-Egli Equipment Company that offered this type of equipment rental, with a minimum 3-month rental requirement.
Budget Authority
Existing monies in the Gas Tax Fund (140-31-057) are available to pay for the 3-month rental. No appropriation of funds is required.
ATTACHMENT(S)
Attachment(s) to Staff Report
• Nixon-Egli Equipment Company Rental Agreement
PREPARED BY: Debbie Pollart, Director, Public Works Department