Title
Staff Report for a Resolution Approving a Consulting Services Agreement with Aparc Systems, Ltd. in the Amount of $332,098 for the Estudillo Callan 2008 Parking Garage Project, Project No. 962-86-067
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends City Council approval of a Consulting Services Agreement with Aparc Systems, Ltd. in the amount of $332,098 for the design and installation of a parking management system at the Estudillo Callan Parking Garage (renamed Downtown Parking Garage).
BACKGROUND
The newly constructed 4-story Downtown Parking Garage provides a total of 384 parking spaces. The ground level is designated for free 2-hour parking, levels 2 and 3 for monthly permit users, and the upper level will serve as daily paid parking.
The old garage used a mechanical gate to restrict access to monthly parking spaces and required that customers make parking payments at City Hall. The gate system was maintenance intensive and is not compatible with the new layout because there is both daily paid parking and monthly parking on the upper floors. Additionally, requiring payment at City Hall is not convenient for the new daily paid parking option. A review of commercially offered parking access and control systems revealed that license plate readers (LPRs) combined with web-based payment options is the most efficient method to manage parking. These systems are easy and convenient for users, have the ability to collect and manage revenue, and are sufficiently flexible to adapt to changes in parking zones within the garage.
Analysis
A Request for Proposals (RFP) was issued in June 2012 to several consultants with experience in providing parking solutions, specifically with LPR technology. Proposals were received from two firms, Aparc Systems, Ltd. and VenTek. Both proposers provided follow-up presentations on their products and services. Based on the reviews of staff from Public Works, Police, Finance, Information Services, and Engi...
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