Title
Staff Report for a City of San Leandro City Council Resolution to Approve and Authorize the City Manager to Execute a Consulting Services Agreement for an Amount Not to Exceed $250,000 with Rincon Consultants, Inc. for Contract Planning Services.
Staffreport
SUMMARY AND RECOMMENDATIONS
The Planning Services Division of San Leandro's Community Development Department recommends that the City Council approve and authorize the City Manager to execute a Consulting Services Agreements with Rincon Consulting, Inc. to provide contract planning staff assistance.
BACKGROUND AND ANALYSIS
Due to an ongoing heavy workload, staff vacancies, and upcoming temporary leaves, the Planning Division released a Request for Qualifications (RFQ) for contract planning services in September 2018. Staff marketed the RFQ widely to ensure broad outreach to qualified planning firms and received submittals from four (4) qualified firms. An internal selection panel scored Rincon Consultants, Inc. as the highest of the four responses received by the City.
Planning Division staff are required to process and respond to project applications within strict time limits mandated by State and Federal law, regardless of staffing capacity or permit volume. In addition, Planning Division staff provides daily service to the public regarding planning-related questions and issues at the Permit Center. Approval of this agreement is necessary for Planning Division to continue to provide customer service and operate under normal conditions during periods of staffing shortages or increased workload.
Funding for the proposed contract will come from multiple sources, including recoverable and non-recoverable costs. The Planning Division improved its cost recovery functions over the past two years by switching to a deposit-based system for application processing. This process allows direct reimbursement to the City for any time the consultant spends processing applications. Costs which are not recovera...
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