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Staff Report for a Resolution Authorizing the City Manager to Execute Amendment No 1 to the Non-Professional Services Agreement with 21Tech, LLC in the amount of $7,700 for the Accela Improvements Project Phase 2.
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SUMMARY AND RECOMMENDATIONS
Staff recommends that the City Council approve a resolution authorizing the City Manager to execute Amendment No. 1 to the Non-Professional Services Agreement with 21Tech, LLC in the amount of $7,700 for the Accela Improvements Project Phase 2.
ANALYSIS
The City of San Leandro began using the Accela software suite for building, planning, and engineering permitting activities in 2016. 21Tech, LLC was selected to assist the City with the implementation and setup process and has subsequently supported refinements and customization of the system under the Accela Improvements Projects.
Per Resolution 2016-100, Council approval is required for contract amendments that exceed the $85,000 contract amount approved. This Amendment No. 1, for the amount of $7,700 equates to 9.06% of the original $85,000 Agreement. Before implementation of the Credit Card Convenience Fee (Exhibit A, Scope of Services, Task #4) analysis of the fee schedule identified areas of redundancy. Prior to implementing the new fees, staff needed to address the issue of permitting fees in Accela showing up multiple times in different fee schedules. The current fee schedule and fee structure require staff to spend additional time looking for and applying the correct fee from the myriad of fee schedules. Cleaning up the redundancy will allow for the implementation of the Credit Card Convenience Fee to be applied consistently as well as reduce the amount of time staff spends applying the correct permitting fees to a project.
The original cost proposal submitted by 21Tech did not include remedies to address this newly identified issue. The funds are to be used to modify the fee schedule used to apply costs for services related to Planning, Engine...
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