Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to the Consulting Services Agreement with ELB US, Inc. for the Council Chambers Audio/Video Modernization Project for an Increase of $33,983, for a Total Contract Amount Not-to-Exceed $449,976.23; and Approve the Extension of the Term of the Agreement to June 30, 2027; and Approve the Appropriation of $33,983 in the Public, Educational, and Government (PEG) Fund
Staffreport
COUNCIL PRIORITY
Quality of Life
Infrastructure
SUMMARY
The scope of work on this contract for the primary Council Chambers installation is complete. The amendment addresses integration requirements for the Sister Cities Gallery overflow space, which were identified during the final commissioning phase as necessary to achieve a fully unified system. As the project progresses, staff have identified additional improvements needed in the Sister Cities Gallery and meeting spaces used for City Council closed sessions to ensure a fully integrated and reliable A/V system. The proposed contract amendment will allow the City to complete these remaining improvements using available Public, Educational, and Government (PEG) funds, with no impact to the General Fund.
RECOMMENDATIONS
Staff recommend the City Council adopt a Resolution to approve and authorize the City Manager to execute Amendment No. 1 of the agreement with ELB US, Inc. for the modernization of the audio/video systems in the City Council Chambers, including related improvements in the City Manager’s Office and Sister Cities meeting room, increasing the amount by $33,983 for a total contract amount not-to-exceed $449,976.23; approve the extension of the term of the agreement to June 30, 2027; and authorize the appropriation of $33,983 from the PEG Fund.
BACKGROUND
The Information Technology Department (IT) manages the City’s audio/video (A/V) infrastructure, including the systems used in the Council Chambers and other...
Click here for full text