Title
Staff Report for a Resolution to Authorize the City Manager to Negotiate and Approve Increases in Individual and Cumulative Change Orders from 10% to 15% (from $51,788 to $77,682; an Increase of $25,894) for the Construction Contract with Century Carpet for the Main Library Carpet Replacement Project, Project No. 2014.0370
Staffreport
SUMMARY AND RECOMMENDATIONS
This project is for the replacement of the carpet in the Main Library.
Staff recommends that the City Council authorize an increase of the Contract Change Order (CCO) Authorization from 10% to 15% (from $51,788 to $77,682; a Change Order Cap Increase of $25,894) for the construction contract with Century Carpet resulting in a potential total contract of $595,567.
The project budget has sufficient allocation to fund the increased cost.
BACKGROUND
This project replaces existing floor coverings throughout the Main Library, excluding the Auditorium and Project Literacy offices, which are not receiving new floor coverings.
On November 7, 2016, the City Council awarded a contract to Century Carpet for $517,885 for the subject project and authorized the City Manager to approve contract change orders up to 5% of the total contract amount. Additional authorization for a contract change order increase of 5% (10% total) was approved on January 17, 2017 to cover costs to remove the existing stage area and to install self-leveling underlayment to address unexpected cracks in the floor slab in the Karp/Estudillo room.
Analysis
Authorization for an additional increase of 5% ($25,894) for contract change orders is needed to cover the cost of two items not included in the original project scope. These changes to the original scope are:
1) Procurement of an additional 8,000 square feet of attic maintenance stock of replacement carpet tiles. Per the request of Public Works, staff recommends purchase of these tiles at a discount from the installer. Normally, 5% of attic stock is supplied on a typical ...
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