Title
Staff Report for a City of San Leandro City Council Resolution to Approve and Authorize the City Manager to Execute an Amendment to the Consulting Services Agreement with SAE Communications to Provide Emergency, Disaster and Crisis related Communications Services
Staffreport
SUMMARY AND RECOMMENDATIONS
SAE Communications (SAE) is currently under a $49,800 contract to develop a citywide strategic communications plan. The proposed contract amendment would add an additional $25,000 for the development of an emergency public information plan for the entire city. The plan will include: providing strategic counsel, writing communications strategic plans, preparing a communications plan, conducting communications training, and being readily available - in person or virtually - to assist when emergencies or disasters occur.
BACKGROUND AND ANALYSIS
The City of San Leandro does not currently have access to third-party support in assisting with external communications when emergencies or disasters occur. Given the realities of modern life in the 21st century including the 24/7 news cycle, active public presence on social media, and our desire to communicate transparently with the community, it is considered a best practice for municipalities to receive strategic counsel from outside objective communications professionals during emergencies or disasters.
SAE is already under City contract to develop a citywide strategic communications plan. The amount of that existing consulting services agreement is $49,800. The plan will provide comprehensive communications recommendations on how the City communicates with City employees and residents. The proposed contract amendment would add an additional $25,000 for the development of an emergency public information plan for the entire city. The emergency communications services agreement that is recommended to be added to the existing contract will complement SAE's current work on the citywide strategic communications pla...
Click here for full text