Title
Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with BrightView Landscape Services, Inc. for Park Turf Maintenance for a Term of 5 years with two (2) one-year extension options for a cumulative 5-year total Not to Exceed $1,286,315.42
Staffreport
COUNCIL PRIORITY
* Infrastructure
SUMMARY
The Public Works Department issued an RFP on June 30, 2023 for turf maintenance services at City parks and sports fields. Six vendors submitted proposals and, of those, BrightView Landscape Services, Inc. was selected to provide services for 5 years at a total cost of $1,286,315.42.
RECOMMENDATIONS
Staff recommends that the City Council authorize the City Manager to execute a Non-Professional Services Agreement with Brightview, Inc. to provide monthly turf maintenance services at City parks and sports fields.
BACKGROUND
On June 30, 2023, the Public Works Department issued Request for Proposal (RFP) #60988 for park turf maintenance and park area weed abatement. Services include mowing at all City park sites, ball field sites, and other turf locations adjacent to parks, edging, weed abatement and other services - dethatching, aeration, and fertilization - based on set frequencies determined by the City. Unit pricing is also included for extra work that the City may request.
Six firms submitted proposals and were deemed responsive to the RFP. After review by a committee of internal staff, the six proposals were ranked according to the following criteria: Proposal Submission - quality and completeness of proposal and adherence to the requirements; Qualifications; Experience of Key Management Staff; Experience of Staff; Operations Plan and Technical Proposals; Transition Plan; Proposed Methodology; Quality Control Measures; Financial Condition; Cost Proposal.
An informational meeting was held on July 11, 2023 with prospective contractors. The three highest scoring proposals/contractors were invited to an...
Click here for full text