Title
Staff Report for a Resolution Approving a Standard Agreement and Rate Schedule for the Installation and Use of Telecommunication Facilities on City Property
Staffreport
SUMMARY AND RECOMMENDATIONS
Staff recommends that the Council approve the proposed standardized agreement for telecommunication facilities and establish a rate schedule that telecommunication ("telecom") companies must pay for the use of City property.
BACKGROUND
The City of San Leandro (the "City") is approached periodically by telecom companies interested in placing facilities on City property. Each of these telecom companies has an individual agreement the City is requested to sign. Negotiating these agreements can take months and the cost of staff time and legal fees associated with processing these agreements can be high. To reduce costs to the City, ensure consistent and fair negotiation, and offer telecom companies a streamlined process, staff proposes that the City do the following: 1) establish a standard agreement for the use of City property by telecom companies; and 2) establish a City rate schedule for the use of City property by telecom companies. Having these items established in advance will put the City in a stronger position for handling future requests from telecom companies.
In addition to these rates, in a separate action the City requested Council approval of an application processing fee that will be included in the City Fee Schedule commencing with the schedule for 2012-13. This fee will cover the cost of staff time and legal review that currently goes unrecovered.
Analysis
In early 2011, City staff conducted a survey of other local agencies to determine how each agency processes requests from telecom companies to install facilities on agency property. The survey showed a lack of consistency in process, agreements, and fees charged. In addition, few agencies knew the fees charged by other agencies and how other agencies were handling telecom company r...
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