Title
Adopt a Resolution to Approve and Authorize the City Manager to execute Amendment No. 1 to a Non-Professional Services Agreement with Garland/DBS, Inc. for roof restoration projects for fiscal year 2024-2025 for $219,879 for a total not-to-exceed amount of $1,378,951
Staffreport
COUNCIL PRIORITY
* Infrastructure
SUMMARY
This action will approve an amendment to add repairs to roofs of two buildings at the Public Works Service Center to an existing contract.
RECOMMENDATIONS
Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute Amendment No.1 to a Non-Professional Services Agreement (NPSA) with Garland/DBS, Inc. (Garland) for roof restoration projects for fiscal year 2024-2025, which includes authorization to negotiate and approve cumulative change orders up to 10% or $21,987 of the requested additional contract amount.
BACKGROUND
The Public Works Service Center contains an administration building, a garage, and six metal buildings. The roofs on the administration building and garage will be replaced under an existing contract with Garland. The roofs on the six metal buildings are 30 years old and at the end of their lives. This amendment will repair the roofs of two metal buildings, the Urban Forestry Building, and the Facilities/Streets/Street Services Shop Building. New roofs will have a 30-year warranty.
City Council authorized the City Manager to negotiate and execute change orders up to 10% of the original contract amount to address unforeseen conditions.This amendment is an increase of scope and exceeds the amount the City Manager is authorized to approve. Additional change orders of up to 10% of the proposed requested additional contract amount may still be required if unforeseen conditions are encountered.
Analysis
Garland has a cooperative purchasing agreement for roof work. They have successfully performed roof repairs for the City on several buildings. Garland is the roof materia...
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